Published date: 4 August 2018

This notice was replaced on 11 April 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 11 April 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Security services - 79710000

  • Cleaning services - 90910000

Location of contract

CB3 0ET

Value of contract

£527,000

Procurement reference

FM18067-RFP

Published date

4 August 2018

Closing date

17 September 2018

Contract start date

4 February 2019

Contract end date

4 February 2022

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The final date and time for the submission of bids is Monday 17th September 2018 at 11:00
UK Shared Business Services (UK SBS), on behalf of the British Antarctic Survey Cambridge (BAS), wishes to establish a Contract for the provision of Manned guarding and Cleaning Services.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (asmay be amended from time to time) (the "Regulations").
This is a services contract.
The award of this Contract will be based on two Lots:
Lot 1 - Manned Guarding
Lot 2 - Cleaning
The lotting of this procurement will facilitate the greater aggregation of public sector demand and enable publicsector to leverage greater efficiencies.
It is intended that one provider will be appointed for each of the Lots detailed above, however potential providers are invited to tender for one or more Lots on an individual basis.
Lot 1 - Manned Guarding
Scope of the Specification
As well as securing the site, the Guard will be expected to:
• monitor the plant and equipment alarms systems and notify the relevant parties
• be the first point of contact for emergencies outside normal working hours and control the incident until a BASmember of staff arrives
• be able to pass telephone messages to relevant parties
• carry out other minor duties as requested e.g. flag raising
• Control access to the site whilst covering reception to include logging in visitors using systems provided asspecified below
• Operate any platform used to accurately record mobile patrols
Reception Cover
BAS requires the Guard to operate the reception area during the hours stated in below. The service requiredshall include, but not be limited to:
• Admitting visitors and staff to site and issuing security passes as required using systems provided
• Preventing unauthorised access to the site
• Answering telephones and passing messages accurately to the relevant parties
• Dealing with emergencies

Lot 2 - Cleaning
Scope of the Service
BAS requires a Contractor to provide comprehensive cleaning services throughout the Cambridge site,delivered in a safe and efficient manner to the required standards. The Contractor will take responsibilityfor maintaining all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimisedegradation, enhance asset life cycle and ensure that the high standards and public image, expected by BAS,are maintained.
The required service is to include:
• General cleaning of offices and public space
• Provision of a day cleaner for reactive cleaning
• Ad hoc cleaning of laboratories, workshops etc.
• Ad hoc deep hygiene clean of kitchen
• Ad hoc deep cleaning of ablutions
• Emptying waste bins and litter picking
• Provision of feminine hygiene and toilet fresheners
• Provision of consumables

For a full scope of works for both lots please see the attached documentation with full specifications.

More information

Attachments

Links

Additional text

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity.

How to Register on the CCS eSourcing Suite

If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk.

Your email must clearly state:
• name and reference for the procurement you wish to register for;
• name of the registered Bidder;
• name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder.

As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503

Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

About the buyer

Contact name

Rebecca Fish

Address

Polaris House
SWINDON
SN2 1ET
England

Telephone

01793 867133 ext 7133

Email

rebecca.fish@uksbs.co.uk