Published date: 23 July 2025
Last edited date: 8 August 2025
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Business services: law, marketing, consulting, recruitment, printing and security - 79000000
Location of contract
East Midlands
Value of contract
£922,574
Procurement reference
TD2296 (DN782861)
Published date
23 July 2025
Closing date
26 August 2025
Closing time
12pm
Contract start date
5 January 2026
Contract end date
4 January 2028
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply of a Bulk Mailing service, in respect of production and dispatch of a range of documents required by the Council. Further details can be found in Part Three - Specification when you have downloaded the tender documents. Guidance is provided below on how to access them.
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Monday 25th August 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline to submit clarification questions is Wednesday 13th August 2025.
The deadline for returns is 12:00 on Tuesday 26th August 2025.
Documents are available at: (https://www.eastmidstenders.org)
Please search for TD2296 in the search engine to find the opportunity. Once you have registered an interest the project will be in your "My activities" section where you can start your response.
This procurement takes place within in the context of the ongoing Local Government Reorganisation (LGR), which may result in changes to council structures and service delivery responsibilities during the contract term.
The estimated contract value stated in this notice includes potential future requirements which may arise because of LGR. This includes indicative increases in service scope or volume over the live of the contract. These elements are included for planning purposes and flexibility within the contract and do not represent committed spend. Full details are provided in the tender documents, specifically in Section 1.2 of the ITT, Section 2 of the Specification and the Pricing Schedule. This approach is intended to ensure the contract remains scalable and fit for purpose throughout its duration.
The core contract value, estimated at £922,298.18, based on known current service requirements.
Due to potential future changes in service scope or volume linked to LGR the Council anticipates a potential increase to the overall contract value by £415,000- £600,000.
The total contract value if the LGR takes place will be approximately £1,337,574 - £1,522,574.
About the buyer
Address
Corporation Street
Derby
DE1 2FS
England
Telephone
01332 956447
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Closing: 26 August 2025, 12pm
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