Published date: 17 September 2025

Last edited date: 17 September 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 12 May 2025, 5pm

Contract summary

Industry

  • Event services - 79952000

Location of contract

B151LZ

Value of contract

£0

Procurement reference

IT-452-103-MH 0103 - AWARD

Published date

17 September 2025

Closing date

12 May 2025

Closing time

5pm

Contract start date

1 October 2025

Contract end date

30 September 2027

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Midland Heart requires a specialist event management company to offer expert advice, guidance and practical support in relation to our programme of business-wide corporate events. Depending on the purpose and scale of each event, the services required through this contract will vary. Those requirements will include some or all of the following, depending on the event:

Venue sourcing - Sourcing venues around specific requirements and general venue contract management.
Creative content - Support for event campaign ideas, event theming and digital production.
Speaker arrangements Researching and booking of external guest speakers, liaison with agents and fee negotiation.
Event branding - Creating strong visual identity and event concepts.
Digital - Covering AV requirements, digital support options and virtual events
Catering suppliers - Dependant on venue, audience and event - with particular attention to dietary and allergy requirements
Merchandise - Design, source and supply if required.
Logistics - Hotel and travel sourcing and arrangements where required.
Environmental -Showing sustainable planning and thinking on the delivery of each event, especially around materials, logistics and travel.
Contingency planning - Venue, guests and logistics fall-back plans.
Staffing - If third party support staff are required.
Budget - Input and management.
Reporting - Post event analysis eg. Attendance, feedback, sustainability review.

Award information

Awarded date

15 September 2025

Contract start date

1 October 2025

Contract end date

30 September 2027

Total value of contract

£0

This contract was awarded to 1 supplier.

Top Banana

Address

Top Banana, Broome Lane, Broome, West Midlands, United Kingdom, DY9 0HA

Reference

None

About the buyer

Contact name

Shannon Lynch

Address

Birmingham
West Midlands
England
B151LZ
United Kingdom

Telephone

07784920923

Email

shannon.lynch@midlandheart.org.uk

Website

https://www.midlandheart.org.uk/