Published date: 28 May 2021

This notice was replaced on 9 August 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 9 August 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Closed-circuit surveillance system - 32235000

  • Video monitors - 32323000

  • Surveillance and security systems and devices - 35120000

    • Installation services of video equipment - 51314000

    • Security software development services - 72212730

Location of contract

SO17 1BJ

Value of contract

£50,000

Procurement reference

2021UoS-0260

Published date

28 May 2021

Closing date

28 June 2021

Closing time

12pm

Contract start date

9 July 2021

Contract end date

31 July 2024

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

This Invitation to Tender ("ITT") is for the replacement of an existing Video Management Platform System Software System ("VMPSS") including video wall decoders and Redundant Array of Independent Disks ("RAID") recorders. This will require support for the supply, install, test and commissioning of the new Closed-Circuit Television ("CCTV") surveillance system for the University (of Southampton).

Background
The University operates a CCTV system of c700 (seven hundred) cameras with recording devices for the safety of the University community and for prevention of crime around our Estate. The existing VMPSS is not fit for purpose, as it is incompatible with some of the newer peripheral devices and fails to deliver the functionality and levels of data protection and compliance required by the Universities Security Team.

Full details and requirements of this Invitation to Tender is provided in (File 2).

More information

Additional text

The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.

Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal.

Further instructions for the submission of Invitation to Tender responses are below.
To submit your return, please follow the instructions below:
1. Log In
2. Click 'Tenders'
3. Locate the relevant project
4. View Details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return.
8. Click the red "Submit Return" button.
Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the con

About the buyer

Contact name

Mark Gage

Address

BUILDING 85, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
England

Telephone

02380597674

Email

m.c.gage@soton.ac.uk