Published date: 24 June 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 July 2019

Contract summary

Industry

  • Electrical installation work - 45310000

  • Electrical-system repair services - 50116100

  • Repair and maintenance services of electrical machinery, apparatus and associated equipment - 50532000

    • Repair and maintenance services of electrical and mechanical building installations - 50710000

    • Repair and maintenance services of electrical building installations - 50711000

    • Installation services of electrical and mechanical equipment - 51100000

    • Electrical services - 71314100

Location of contract

West Midlands

Value of contract

£550,000

Procurement reference

WORCESTER001-DN415394-71834882

Published date

24 June 2019

Closing date

22 July 2019

Contract start date

1 April 2020

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

To undertake electrical services and minor works at the direction of the Council under a measured term contract.
The service is described in four categories:
A - Regular testing of electrical systems (in approximately 15 properties) as instructed by the Council to include: Monthly Flash Testing, RCD / RCBO Six Monthly Testing, Annual Portable Appliance Testing. (This does not generally include EICR testing although may be required in individual cases on request)
B - Reactive maintenance and repair according to a priority assigned by the Council
C- Planned maintenance up to a maximum value of £10,000 per order, (subject to quotation and demonstration of Best Value).
D - Minor works projects up to a maximum value of £10,000 per order, (subject to quotation and demonstration of Best Value).
E - Out of hours Emergency Works.
The works are defined as electrical works, excluding mechanical and general building works.
Contractors are required to provide 24 hours, 365 days per year repair (subject to leap years) and maintenance responses when instructed by the Client or the Client's out-of-hours monitoring service.
Properties/ assets included in the service range from public buildings (mainly non-housing) and associated structures to office, car parks, allotments and communal areas within the local government boundaries of Worcester City Council. The buildings range from Listed Grade I & II, historic parks to contemporary construction as scheduled in Appendix A. Buildings may be added or omitted from the schedule over the course of the contract subject to requirements of the service.
The Contractor is to carry out the service as directed by the Client's Property Services Helpdesk in a timely manner in accordance with the scope. The key objectives are to ensure that property affected by the service remains operational but above all are safe and secure with a comfortable environment for all occupants.

The Council contemplates that during the term the residential element of the Council's portfolio is likely to increase during the lifetime of the contract to include up to approximately 50 units/beds of accommodation for those in most urgent need of housing. In addition, the Council is considering offering a lettings agency and management service to private landlords and wishes to retain the option of subcontracting the Council's contract work obligations. This is a provisional scenario subject to further development by the Council.

Bidders are asked to indicate whether they would be able to provide the extended services and confirm whether there would be any pricing considerations.

More information

Additional text

The Council are using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

About the buyer

Address

The Guildhall
High Street
Worcester
WR1 2EY
England

Email

procurementi@worcester.gov.uk

Website

http://www.worcester.gov.uk/