Published date: 4 May 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 26 August 2016

Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

DE65 6LU

Value of contract

£690,000

Procurement reference

2017/S 085-166311

Published date

4 May 2017

Closing date

26 August 2016

Contract start date

1 January 2017

Contract end date

31 December 2019

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

John Port School is an Academy for students aged from 11 to 19 years and was opened as a community comprehensive school in 1965 following the reorganisation of secondary education in Derbyshire. It is 1 of the largest comprehensive schools in the country which currently has over 2 000 students on roll, aged between 11 and 18 years. The school is situated in the small village of Etwall in south-west Derbyshire in the Midlands.

John Port School is non-selective and takes students from a very large area varying from urban suburbs west Derby to semi-rural villages in the west, north and south. Each year group from year 7 to 11 has 12 forms of around 29 students each.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for John Port School.

The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration from 1.1.2017 until 31.12.2019 and will be fixed price in nature, with the Contractor invoicing the Client for 1/12th of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: Innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

There are ongoing plans for change within the School over the next 3 years, therefore total flexibility will be required from the successful contractor, with regard to the changes in the site layout due to building works and building openings / closures.

At present 21 cleaning operatives are employed to work between the hours of 5:45 and 9:00 and 15:15 and 18:30, Monday to Friday, which includes a Manager and Team Leaders. There is also a cleaner present in School during the day.

The cost of the cleaning contract between September 2015 and August 2016 was circa 230 000 GBP.

Further information can be found within the PQQ Documentation.

More information

Previous notice about this procurement

John Port School - Tender for Cleaning Services

  • Opportunity
  • Published 26 July 2016

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/john_port_school

The closing date for receipt of the Pre-Qualification Questionnaire is 26.8.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

15 December 2016

Contract start date

1 January 2017

Contract end date

31 December 2019

Total value of contract

£744,806.87

This contract was awarded to 1 supplier.

Accuro FM Ltd

Address

London

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

John Port School
Main Street, Etwall
Derby
DE65 6LU
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.johnport.derbyshire.sch.uk/