Published date: 5 October 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 4 November 2024, 2pm

Contract summary

Industry

  • Operation of electrical installations - 65320000

Location of contract

PO1 2AL

Value of contract

£2,550,000 to £4,400,000

Procurement reference

IT-26-5024-P00005024

Published date

5 October 2024

Closing date

4 November 2024

Closing time

2pm

Contract start date

6 January 2025

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the Council') is inviting tenders from suitably qualified and experienced operators for the management of day-to-day operations of the shore power system currently under installation at Portsmouth International Port ('PIP'). The system is targeted to enter operation on 1st April 2025 following testing and commissioning in early 2025.

OPERATIONAL REQUIREMENTS SUMMARY

The Council requires an operator to manage the operations of the shore power connection across the three busiest berths at the port. At present, PIP has several vessels calling daily throughout the year, which is usually between the hours of 05:45-23:59. The Council's operator requirements are set out below in summary, however tenderers must refer to the detailed information set out within the 'Specification' document included within the tender pack accessible via IN-tend. In the event of any discrepancies the detailed information set out within the Specification, other technical documents, contractual terms, etc. take precedent over the summarised information included below.

The appointed HV contractor will be required to have availability 365 days of the year, with a possible estimated 650 connections during the year, which may increase or decrease dependent on system take up by cruise and ferry customers. Requirements will be demand led and no guarantees can be provided in respect of minimum or maximum numbers of annual connections. The successful operator will be, in summary, required to undertake the following services:

o Early engagement with the Port and ABB to have an overview of the testing and commissioning of the shore power solution
o Undertake the following under a Control, Operations, Maintenance Agreement ('COMA') agreement, as a minimum.
o Commissioning of the vessels for the use of the shore power.
o Set up connections, carry out the connection and disconnection of vessels to the shore power.
o Management of the COMA agreement for the system.
o Identification and reporting of system faults.
o Operational and system audits.
o Provision of HV awareness training to relevant Port staff

The contractor will need to remain on site at all times whenever vessels are connected to the shore power system. The Council will require the contractor to be able to attend site on a dynamic basis as berthing programmes can be subject to change at short notice due to weather conditions and other factors.

PARTNERSHIP WORKING

The Council wishes to appoint an operator who can work in partnership during the duration of the contract to review the operations and commercial elements to allow continuous improvement in the service levels to PIP's customers, operational efficiencies, and financial savings.

As set out within the Specification, the operator will be required to work in collaboration with PIP to:

o Overcome any identified contract challenges and complications to ensure ...

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Shore Power HV Operations Management - Portsmouth International Port.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Richard Lock

Address

George Byng Way
Portsmouth
Hampshire
PO1 2AL
United Kingdom

Telephone

1262

Email

richard.lock@portsmouthcc.gov.uk