Published date: 19 February 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 27 March 2025, 2pm

Contract summary

Industry

  • Software package and information systems - 48000000

  • Industry specific software package - 48100000

  • Inventory management software package - 48430000

    • Information systems and servers - 48800000

    • Facilities management services - 79993100

Location of contract

BN27 2AX

Value of contract

£750,000

Procurement reference

IT-234-38269-WDC - 038269

Published date

19 February 2025

Closing date

27 March 2025

Closing time

2pm

Contract start date

20 June 2025

Contract end date

19 June 2030

Contract type

Supply contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Wealden District Council (the 'Council') are seeking a hosted centralised Asset Management System to hold data regarding the organisations assets and assist with the effective management of Corporate Assets to a suitably qualified and experienced Contractor to meet our corporate asset management needs.

The Council owns and manages a variety of corporate assets, utilised for a multitude of varying uses. It includes structures, car parks, land, public conveniences, leisure & recreation facilities, churchyards, community halls, offices, crematoria and other assets leased to community organisations and even some used to generate a commercial income.

The Council's property portfolio extends to over 200 land and building assets, with a current total book value of £53 million. The current non-operational asset portfolio generates over £1,000,000 per annum in rent and licence payments. The operational asset portfolio generates over £200,000 in fees and charges. Commercial lease renewals and rent reviews are undertaken to maximise the income to the Council from the portfolio and protect the Council's interest.

Currently the asset information is held within a terrier system which has limited availability and information. The Council is looking for a centralised system which has the capability to hold all data regarding the organisations assets and allow users to manage corporate assets proactively.

Full details are available in the SQ documents.

Please note that the Procurement Act 2023 will come into force on Monday 24th February 2025. Suppliers will need to register on the Central Digital Platform if they wish to participate in tender opportunities that are published on or after this date. This tender opportunity was published before this date, therefore is subject to the The Public Contracts Regulations 2015.

More information

Links

Additional text

This tendering opportunity is being carried out via the South East Shared Services e-Sourcing portal (https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/38269).

Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Jack Berry (WDC)

Address

Hailsham
East Sussex
East Sussex
BN27 2AX
United Kingdom

Telephone

01323 443354

Email

jack.berry@wealden.gov.uk

Website

www.wealden.gov.uk