Published date: 14 August 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 3 March 2017

Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

London

Value of contract

£1,050,000

Procurement reference

2017/S 142-292648

Published date

14 August 2017

Closing date

3 March 2017

Contract start date

22 July 2017

Contract end date

21 July 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Gipsy Hill Federation schools are utterly committed to transforming lives and further enriching their community. They work very closely with the DfE, Lambeth and Southwark Local Authorities, to expand their primary school sites. A mark of the richness, excellence and determination of their community is validated by the Department for Education committing significant sums of money to build and create their new secondary school, Gipsy Hill School (opening September 2017). The potential for future growth of the Federation would require flexibility to incorporate any new schools into service delivery.

The successful tenderer will be required to provide cleaning services at the following participating schools located within the London Borough of Lambeth:
Kingswood School -Lower Site and Children Centre
Kingswood School -Upper Site
Paxton School
Fenstanton School
Crawford School
Elm Wood School.

Basis of Contract:
The schools listed above have joined together under the Gipsy Hill Federation to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 22 July 2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at 350 000 GBP per annum.

Objectives

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Lambeth and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and 'best value' to all and each of the participating schools.

More information

Previous notice about this procurement

Tender for Cleaning Services - Gipsy Hill Federation.

  • Opportunity
  • Published 8 February 2017

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/gipsy_hill_federation

The closing date for receipt of the Selection Questionnaire is 3.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

14 June 2017

Contract start date

22 July 2017

Contract end date

21 July 2020

Total value of contract

£1,003,000

This contract was awarded to 1 supplier.

Birkin Cleaning Services Ltd

Address

Welwyn Garden City
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

Gipsy Hill Federation
c/o Kingswood Primary School, 188 Gipsy Road
London
SE27 9RD
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.gipsyhillfederation.org.uk/