Published date: 20 July 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 10 August 2018

Contract summary

Industry

  • Hotel meeting and conference services - 55120000

  • Catering services - 55520000

  • Event services - 79952000

Location of contract

West Midlands, London

Value of contract

£0

Procurement reference

TF18RFP002

Published date

20 July 2018

Closing date

10 August 2018

Contract start date

6 November 2018

Contract end date

8 November 2018

Contract type

Service contract

Procedure type

Other: Not specified

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Teach First invites you to submit a Proposal for the supply of venue hire and associated services and facilities for 3 one day events in either central London or Birmingham on the following dates:

Tuesday 6 November 2018
Wednesday 7 November 2018
Thursday 8 November 2018

The essential requirements for each of the events are detailed below:

Number of participants:

Tue 6 November - 130
Wed 7 November - 290
Thu 8 November - 155

Location:

Central London location (close to central tube station) or Birmingham (close to New Street Station)

Rooms:

On all days - 1 large hall that all delegates can sit in Cabaret

Tue 6 November - 1 large hall for 130 in cabaret

Wed 7 November - 1 large hall for 285 in cabaret and 14 break out rooms which can hold between 10 - 30 people.

Thu 8 November - 1 large hall for 155 in cabaret, 2 additional break out rooms which can hold around 50 people each

AV requirements:

- flipcharts and speakers in each room
- AV technician on site
- Microphones and speakers in main room
- relay screens throughout the large hall room to repeat the screen at front. Relay screens are desired in the break out room but not necessary
- Projector and screen in Large room/hall

Catering:

Dining area with enough space for all delegates to sit an eat in one sitting - ideally a hot fork buffet lunch.
3 coffee breaks
Breakfast treats

ADDITIONAL REQUIREMENTS:
Strong wifi would be needed across the venue so that we can access websites simultaneously. We would need access to broadband running between 20-25mbs Plug sockets for delegates to charge laptops in rooms, with power banks provided if needed

Interested parties should email ProviderContracts@teachfirst.org.uk to request the RFP and associated tender documentation.

The closing date for submissions is 17.00 on 10 August.

About the buyer

Address

6 Mitre Passage
LONDON
SE10 0ER
England

Telephone

020 3862 8000

Email

ProviderContracts@teachfirst.org.uk

Website

www.teachfirst.org.uk