Published date: 9 June 2015
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Special trade construction works other than roof works - 45262000
Location of contract
GL3 1HW
Value of contract
£1 to £500,000
Procurement reference
HOCS4/00001
Published date
9 June 2015
Closing date
6 July 2015
Contract start date
1 November 2015
Contract end date
31 October 2017
Contract type
Supply contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
1. The Authority has a potential requirement, under a call off contract, for the provision and fixing (both within and outside UK) of service pattern memorials, including bases, for deceased armed forces personnel. The CPV code is 45262510 - Stonework.
2. The overall approximate annual requirement for the 3 lots in total is 115 memorials per year although this could increase or decrease. A mass casualty incident could significantly increase the requirement, although steps would be taken to effectively manage this type of situation.
3. The requirement is to provide the Authority with headstones, urn plot markers, wall plaques/cremation plaques, gravestone markers and bases (where required) as specified within the statement of requirement of the contract.
4. Details of the Authority's specifications for memorial sizes and shapes, carving of letters, service crests, regimental badges and religious emblems are contained within the statement of requirement.
5. The requirement has been split into lots based on the Authority's main requirements of Portland Stone (approximately 60-80 memorials a year), Karin Granite (approximately 15 memorials a year) and Nabresina Limestone (approximately 10-20 memorials a year), although there may be circumstances where other materials and/or memorial dimensions maybe required. Suppliers may submit an Expression of Interest by completing a Pre-qualification questionnaire (PQQ) for one or more lots.
6. The Authority's requirements include the arrangement of dispatch and fixing of all memorials (both within and outside UK) ordered by the Authority.
7. The period of the call off contract(s) will be 2 years with the option for the Authority to extend the contract for up to 2 years in monthly or annual increments at its discretion.
8. It is a mandatory requirement that contractors are members of the National Association of Memorial Masons (NAMM) or an equivalent association and are registered on a nationally recognised fixing register such as the register of qualified memorial fixers (RQMF) or the British register of accredited memorial masons (BRAMM).
9. MOD representatives will be attending the NAMM Tradex at The Warwickshire Exhibition Centre, The Fosse, Fosse Way, Nr Leamington Spa, Warwickshire, CV31 1XN on 19 June 2015 between 10.00 and 14.00 to answer any questions relating to this requirement.
10. In accordance with PCR15, all procurement documents relating to this Contract Notice are available in the Dynamic Pre-Qualification Questionnaire on www.contracts.mod.uk. Please note only the Pre-Qualification Questionnaire should be completed at this time.
About the buyer
Address
HOCS4 Commercial, Innsworth House, Imjin Barracks
Gloucester
GL3 1HW
England
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Closing: 6 July 2015
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