Published date: 24 October 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 5 March 2025, 12pm

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

SW1H 9EA

Value of contract

£310,140 to £605,443.32

Procurement reference

tender_483103/1523073

Published date

24 October 2025

Closing date

5 March 2025

Closing time

12pm

Contract start date

9 October 2025

Contract end date

7 October 2028

Contract type

Service contract

Procedure type

Negotiated procedure without prior publication (above threshold)

The opportunity was not advertised, because for example only one supplier is capable of delivering the requirement, or due to extreme urgency brought about by unforeseen events.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

The Crown Prosecution Service (CPS) is responsible for prosecuting cases heard in the criminal courts in England and Wales. The CPS is divided into 14 Areas, each responsible for cases within their local court circuits. Along with four central divisions accountable for the most serious and specialist crimes.
CPS Advocates have rights of audience in both the Magistrates' and Crown Courts and are allocated cases to review and present in these courts. They are supported by Solicitor Agents and Barristers.
The Crown Advocate Diary (CAD) is a diary system used by Advocacy Clerks to manage allocation of cases being heard in the Crown Court to CPS Crown Advocates. The CAD holds details of Crown Advocate specialisms, level and availability, including court and non-court appointments and working patterns.
The Advocacy Clerk obtains a list of cases and hearings for those cases, search for Crown Advocate availability, allocate a Crown Advocate and enter these details in both the CPS Case Management System (CMS) and the CAD. Crown Advocates are notified of new allocations, schedule preparation and confirm their availability. The day before the hearing, the Advocacy Clerk obtains a court list from the Crown Court and will confirm the cases/hearings and court with the Crown Advocate. In some courts multiple cases are allocated to the same Advocate covering a specific Pre-Trial Preparation Hearing (PTPH) court.
The current CAD was built internally but is outdated and no longer fit for purpose as it cannot support a proposed increase in Crown Advocates or changes to the business process. The CPS are looking to replace the existing CAD with an off the shelf, product that meets our key requirements and can be available within short timescales.

Award information

Awarded date

7 October 2025

Contract start date

9 October 2025

Contract end date

7 October 2028

Total value of contract

£605,443.32

This contract was awarded to 1 supplier.

Censea Software Corporation Pty Limited (Trading as Barbooks)

Address

Jack Ross, Salford Approach, Manchester, M3 7BX

Reference

No reference - other

Supplier is SME?

No

Supplier is VCSE?

No

Additional details

Censea Software Corporation Pty Limited (Trading as Barbooks)
Suite 502, 3 Hosking Place
Sydney
New South Wales,
2000,
Australia

Company Registration Number in Australia: ACN 602 678 722 Company Business Registration Number 11 602 678 722
(https://abr.business.gov.au/ABN/View?abn=11602678722 )

United Kingdom Counterparty Company Registration Details (wholly owned subsidiary of Censea Software Corporation Pty Limited)

Censea Software Corporation UK Limited (trading as BarBooks)
C/O Jack Ross,
Salford Approach,
Manchester,
M3 7BX
Company Registration Number in the UK: 15209395
(https://find-and-update.company-information.service.gov.uk/company/15209395 )

About the buyer

Contact name

Crown Prosecution Service Commercial Team

Address

102 Petty France,
London,
SW1H 9EA
England

Email

commercialinbox@cps.gov.uk