Published date: 19 February 2024
This notice was replaced on 19 February 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 8 August 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Repair and maintenance services - 50000000
Location of contract
England
Value of contract
£10,000,000 to £20,000,000
Procurement reference
CCC001-DN701036-79729282
Published date
19 February 2024
Closing date
22 March 2024
Closing time
12pm
Contract start date
1 November 2024
Contract end date
31 October 2027
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Cambridgeshire County Council (CCC) (The Authority) is a rural county council with a portfolio of approximately 160 corporate buildings spread across the region. CCC is publishing a re-procurement exercise to supply services and works in respect of the Building, Mechanical and Electrical Services maintenance requirements, which will include the need for preventative maintenance, reactive maintenance and small minor project works.
The Authority wishes to appoint a single Provider to provide planned and reactive repairs, servicing and testing of all equipment as detailed within the specification to the organisation across a variety of properties within the geographical boundaries of Cambridgeshire.
An example of the requirements of this contract are:
• Servicing and planned preventative maintenance (PPM) services of Mechanical and Electrical plant and equipment. Statutory inspections & testing.
• Reactive maintenance to buildings in a timely and efficient manner, in line with timescales as detailed in the specification.
• Having the support staff in the form of a 24/7 helpdesk facility which can be viewed by the Client for progress monitoring and can link to the Client's helpdesk system.
• Invoice management procedures to deliver a managed and timely turnaround of Purchase Orders into accurate Invoices with the correct documentation as detailed within the specification document.
• Contract management capable of directing day to day issues and offering effective and cost-efficient solutions.
• Contract Management capable of reviewing throughput of work to ensure regular reporting of recommendations and follow-on work.
• Capable of evaluating the work required resulting from reactive calls and any uplift requirements. Supplying progress reports to the helpdesk as required
• Able to carry out a full regime of statutory testing, monitoring and reporting including updating the Council's asset management system in a timely manner as set out in the KPIs.
• Able to complete annual lifecycle reports to assist the Council in budget-planning and understanding the state of our assets in a 5-year look ahead, and this meet the LCM standards set by the Council.
• Able to update our asset management system with any asset changes and O&M manuals for new installations and add to PPM schedules as appropriate.
It is expected that an initial contract will last for a period of 3 years with 2 options to extend for 1 further year each time (3+1+1). It is difficult to predict the exact value of this contract as the Authority's property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less £10,000,000 or greater than £20,000,000.
About the buyer
Contact name
Ian Gower
Address
New Shire Hall
Alconbury Weald
Huntingdon
PE28 4YE
United Kingdom
Ian.Gower@cambridgeshire.gov.uk
Website
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