Published date: 4 March 2016

This notice was replaced on 4 March 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 23 May 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Photocopying and thermocopying equipment - 30121000

  • Parts and accessories of photocopying apparatus - 30125000

  • Office supplies - 30192000

    • Maintenance and repair of reprographic machinery - 50313000

Location of contract

CV6 2FR

Value of contract

£300,000

Procurement reference

2016/S 044-072043

Published date

4 March 2016

Closing date

1 April 2016

Contract start date

1 August 2016

Contract end date

31 July 2019

Contract type

Supply contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services at Cardinal Newman Catholic School, Coventry.

The contract will commence on 1.8.2016 for 3 years.

Total Contract Value (2015): 99 873.46 GBP plus VAT per annum.

Cardinal Newman Catholic School will require PaperCut MF Print Management Software and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within the school, via an RFID, pin code or USB biometric reader.

Software assurance should also be included, in order that Cardinal Newman Catholic School receive server and Client updates, year round.

Devices would need to be supported for Windows 7, 8 and 10 and also Mac OSX software up to Yosemite and IOS 8 - and Android up to Lollypop. An air print service such as Everyone Print or similar would also be required to support the Schools mobile devices.

Further information is available within the PQQ Documentation.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/cardinal_newman_catholic_school

The closing date for receipt of the Pre-Qualification Questionnaire is 4.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Cardinal Newman Catholic School
Sandpits Lane, Keresley
Coventry
CV6 2FR
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.cardinalnewman.coventry.sch.uk