Published date: 11 September 2023

Last edited date: 26 September 2023

This notice was replaced on 12 March 2024

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 12 March 2024)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Travel agency and similar services - 63510000

  • Transport agency services - 63520000

Location of contract

United Kingdom, British Oversea Territories, Europe, Rest of the World

Value of contract

£1,500,000

Procurement reference

WFD_TMC_2023

Published date

11 September 2023

Closing date

15 October 2023

Closing time

11:59pm

Contract start date

1 January 2024

Contract end date

31 December 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure.

In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers.

Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October.

Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.

More information

Attachments

Links

About the buyer

Contact name

Selina Anand

Address

Clive House,70 Petty France
LONDON
SW1P1RT
England

Telephone

020 7799 1311

Email

procurement@wfd.org

Website

www.wfd.org