Production and Postage Costs Relating to the 2025 Annual Canvass Direct Award via the NEPO504 Election and Electoral Registration Print Framework

Contract summary

Industry

• Mailing services - 79571000

Location of contract

North East

Value of contract

£0 to £242,350.83

Procurement reference

2503 - 25-CO251

Published date

21 August 2025

Closing date

28 July 2025

Closing time

12pm

Contract start date

1 August 2025

Contract end date

1 January 2026

Contract type

Service contract

Procedure type

Call-off from a framework agreement

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

Durham County Council have a requirement for the production and postage relating to the 2025 Annual Canvass, which we are required to undertake by law to ensure the information we hold on the electoral register is up to date and to help identify any residents who are not registered to vote so that they can be encouraged to do so.
This includes the production of canvass forms (CF), Canvass Communication A forms (CCA), Canvass Communication B forms (CCB) and Invitation to Register forms (ITR) and reminder forms as well as the production of associated mailing and reply paid envelopes. Postage costs associated with mailing out the forms to each household is also required. The most suitable & efficient route to market for this requirement was to call-off from the NEPO 504 framework agreement in order to maintain the continuity with the previous provision.

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Award information

Awarded date

30 July 2025

Contract start date

1 August 2025

Contract end date

1 January 2026

Total value of contract

£242,350.83

This contract was awarded to 1 supplier.

Adare Sec Limited

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About the buyer

Contact name

Ethan Bowman

Address

County Hall
DURHAM
DH15UQ
England

Telephone

03000260000

Email

Ethan.Bowman@durham.gov.uk