Published date: 31 January 2018

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 18 August 2017

Contract summary

Industry

  • Software package and information systems - 48000000

  • IT services: consulting, software development, Internet and support - 72000000

Location of contract

BS34 8SR

Value of contract

£0 to £80,000

Procurement reference

UK SBS IT17044

Published date

31 January 2018

Closing date

18 August 2017

Contract start date

1 September 2017

Contract end date

31 August 2020

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

**Please do not respond directly to the Buyer. Bids should be submitted through the CCS e-sourcing suite**

HEFCE's systems store and process data that must be protected and managed and as such HEFCE are looking to procure a solution that will allow us to manage unstructured legacy data as well as new data as it is created. A key requirement is the ability to identify, assess and understand the data and, once a decision has been made on that type of data, to be able to quickly 'find more like this' so that an action can be assigned to information with the same or similar content.

The current need has arisen due to two main factors: the requirements within the forthcoming General Data Protection Regulation (GDPR)(Regulation(EU) 2016/679 and the Higher Education and Research Bill which proposes that the Higher Education Funding Council for England (HEFCE) and the office of Director of Fair Access to Higher Education (OFFA) cease to exist with other organisations undertaking some of the functions previously undertaken by those two bodies. HEFCE intend to use the software to help identify the information that they hold that should be transferred to those other organisations. HEFCE will also use the software to check that our systems only hold the personal data we are legally entitled to hold and to check that records management retention schedules are being applied
effectively across all systems.

The aim of this tender is to procure a software solution to enable the management of in excess of 5TB of unstructured data across both our legacy and active information estate. It
will be used to cleanse, reclassify and re-store information and then to support continuous monitoring of enterprise repositories. As well as analysis of both metadata and content, the solution will need to carry out specific actions at a document level and therefore will need to enable the viewing of actual documents themselves and the metadata simultaneously. Those actions should be able to be performed on multiple documents at a time.

The solution should provide for the records management of unstructured data across multiple systems including all of our locations, networks, systems, servers, endpoints, workstations, servers and other corporate devices and data systems including cloud-hosted solutions and mobile endpoints.

For more information please see tender documents attached.

More information

Previous notice about this procurement

UK SBS IT17044 Unstructured Data Management Solution

  • Opportunity
  • Published 4 August 2017

Attachments

Additional text

UK Shared Business Services eSourcing

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

Award information

Awarded date

20 December 2017

Contract start date

26 January 2018

Contract end date

25 January 2021

Total value of contract

£79,991.25

This contract was awarded to 1 supplier.

OYSTER INFORMATION MANAGEMENT SOLUTIONS LIMITED

Address

Premier Way
ROMSEY
Hampshire
SO51 9DG
GB

Reference

Companies House number: 04938980

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Address

Polaris House
Swindon
SN2 1FF
England

Email

professionalservices@uksbs.co.uk