Published date: 13 November 2017

Last edited date: 13 November 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 15 December 2017

Contract summary

Industry

  • Car park control equipment - 34926000

  • Car park management services - 98351000

  • Car park services - 98351100

Location of contract

KT15 2AH

Value of contract

£200,000 to £250,000

Procurement reference

RMBC - 017398

Published date

13 November 2017

Closing date

15 December 2017

Contract start date

1 March 2018

Contract end date

28 February 2028

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Runnymede Borough Council and their wholly owned subsidiary company RBC Services (Addlestone ONE) Ltd are conducting a procurement using the open procedure in accordance with the requirements of the Public Contracts Regulations 2015 (SI 2015/102) (PCR 2015) for the supply, installation and maintenance of an ANPR car parking system at Underground Public Car Park located at Waitrose/Travelodge, Church Road, Egham, Surrey TW20 9HZ.

The Authority is carrying out the procurement on behalf of itself as principal and its wholly owned trading company RBC Services (Addlestone ONE) Ltd referred to in the OJEU notice. RBC Services (Addlestone ONE) Ltd shall access the Contract through the Authority and shall have a direct contractual relationship with the Service Provider for the purpose of annual maintenance and servicing only.

The Requirement:
The Council requires the installation of an ANPR system to replace the existing pay and display system, including provision for free parking for bona fide Waitrose customers. The system to include:
o the provision of two payment Kiosks by the lift shaft (in the location of the current Pay and Display machines) - one machine to accept cash and card payments (no notes), the second machine card payments only;
o a cash and card payment machine (no notes) unit at the far end of the car park;
o at least one digital ANPR camera on the entry lane to the car park;
o at least one digital ANPR camera at the exit lane from the car park;
o a local server PC in a secure cabinet and connected to power and ADSL/BT connections as required;
o all electrical connections to the existing power supply points in the car park and between the cameras, payment machines and servers;
o 15 x QR/ bar code printers for supply to Waitrose and located at the till points (these should be priced individually and for the supply of all 15).
In addition to the ANPR system:
o full automation of existing powered shutter doors and barrier is required at the entrance and exit for overnight use
o car park signage, displayed in a prominent position on the approaching public highway that displays the name of the car park and the number of vacant spaces to cars approaching in both directions

More information

Links

Additional text

This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

https://www.sesharedservices.org.uk/esourcing/opportunities

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal allows for tender clarifications and submitting your bid electronically.

In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Natalie McCarthy (RMBC)

Address

Station Road
Addlestone
Surrey
KT15 2AH
United Kingdom

Telephone

01932425633

Email

natalie.mccarthy@runnymede.gov.uk

Website

http://www.runnymede.gov.uk