Published date: 11 August 2023

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 6 April 2023, 5pm

Contract summary

Industry

  • Financial systems software package - 48442000

  • Financial information systems - 48812000

Location of contract

NW1 5HT

Value of contract

£152,000 to £423,000

Procurement reference

20230811103637-81165

Published date

11 August 2023

Closing date

6 April 2023

Closing time

5pm

Contract start date

1 September 2023

Contract end date

1 April 2028

Contract type

Supply contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Academy requires a finance system to manage which needs to meet a range of requirements to support the financial management and reporting needs of the Academy. Some high level requirements for a finance system at Academy include:
• Financial management: The system should provide tools for managing the Academy's financial resources, including budgeting, accounts payable and receivable, general ledger, and financial reporting.

• Integration with other systems: The finance system should integrate with other systems used by the Academy, such as I-Trent payroll and HR system, and Quercus student record systems, to ensure data consistency and reduce data entry.

• Grant and contract management: The system should provide tools for managing grants and contracts, including tracking expenses and revenue, invoicing, and compliance reporting.

• Procurement management: The system should support procurement processes, including purchasing, vendor management, and contract management.

• Asset management: The system should allow the Academy to track and manage its physical assets, including equipment, vehicles, and buildings.

• Compliance: The system should support compliance with financial regulations and standards, such as GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) guidelines.

• Reporting and analysis: The system should provide reporting and analysis capabilities to support decision-making and strategic planning. This includes dashboards, ad-hoc reporting, and data visualisation.

• Security and access control: The system should provide robust security and access controls to protect financial data and ensure appropriate access to information by authorised personnel.

• Scalability: The system should be scalable to accommodate the financial needs of a growing Academy, including expansion into new programs, research, and other initiatives

The successful supplier is expected to be awarded a contract for 10 years.

More information

Links

Award information

Awarded date

11 August 2023

Contract start date

1 September 2023

Contract end date

1 August 2028

Total value of contract

£236,508

This contract was awarded to 1 supplier.

Embridge Consulting (UK) Ltd

Address

Kent Space Ebbsfleet
Springhead Enterprise Park
Springhead Road
Northfleet
Kent
DA11 8HJ

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Aitor Cisneros

Address

Marylebone Road
London
NW1 5HT
ENG

Telephone

+44 7470159757

Email

a.cisneros@ensemblepurchasing.ac.uk

Website

https://www.ram.ac.uk