Published date: 19 November 2018

Last edited date: 19 November 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 December 2018

Contract summary

Industry

  • Office and computing machinery, equipment and supplies except furniture and software packages - 30000000

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

P00003087

Published date

19 November 2018

Closing date

3 December 2018

Contract start date

1 February 2019

Contract end date

31 January 2024

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

You are invited to submit a quote for the provision of 2 Folder inserter mailroom machines with associated hardware maintenance.

The duration of the contract will be 5 years, with the option to extend in yearly increments.

The award criteria will consist of cost and the following pass/fail requirements;

• Each enveloper should come fully installed and capable of utilising BCR, OMR and OCR technology.
• Each enveloper must be capable of enveloping a minimum of 60,000 envelopes per month, per annum.
• Each enveloper (and it's furniture if applicable) cannot exceed the space available in the print room, which for each enveloper is 260cm in length and 120cm in width
• If the enveloper requires specialist furniture it should be included in the return/in the price.
• Each enveloper will have a minimum of 24 programmable programs available.
• Each enveloper will be capable of enveloping a minimum of 4000 items per hour.
• Each enveloper will be capable of folding and inserting at least 8 (eight) A4 pages into an envelope.
• Each enveloper should have a minimum of 1 high capacity feeder with a capacity of no less than 725 sheets.
• Each enveloper should have a minimum of 5 insert stations/feeders. (This number can include the high capacity feeder/s) in the point above.
• Hardware maintenance should be Next Working Day (9am-5pm) fix.


The supplier should guarantee delivery, training and installation date by the end of January 2019.

Although the Authority will not be purchasing any closed loop software at this time, it is essential that the folder inserter quotes are fully compliant in the future for when the Authority does proceed in this direction.

Please ensure the quote is valid for 30 days, and is a quote exclusive of VAT.

The relevant documentation, including terms and conditions are attached.

The closing date for submission of your quote is shown above entitled 'Date documents can be requested until'

If you have any questions regarding the quote, please use the Correspondence function on Intend.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking quotations for the following project - Folder Inserters - Envelopers.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk