Published date: 9 November 2021

Last edited date: 9 November 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 6 January 2022, 12pm

Contract summary

Industry

  • Records management - 79996100

Location of contract

West Midlands, London

Value of contract

£120,000

Procurement reference

GDC-2021-012

Published date

9 November 2021

Closing date

6 January 2022

Closing time

12pm

Contract start date

17 February 2022

Contract end date

18 February 2026

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

There is currently an ongoing requirement for the storage, collection, retrieval, and the secure destruction of records at the GDC. The GDC Currently has approx. 5400 boxes with our current vendor and our contract expires on the 17th May 2022.

To ensure continuity of service GDC is issuing an Invitation to Tender on the 26th November 2021 @ 12:00pm, as a further competition under Lot 2 of ESPO Document Management Solutions (reference 390).

The main services that we are looking for are:

• Storage of all records in the West Midlands
• Dependable delivery and collection of boxes both to our
Birmingham and London locations, with options of emergency
delivery with a max of 4 hour wait.
• Secure shredding or destruction services with certificates or
documentation as proof
• GDPR Compliant services
• Monthly inventory reports
• Customer portal to process orders
• Only one handling and fuel charge if there is a pickup when a
delivery is made
• Temperature controlled facility
• Working space on site (place for GDC to review boxes on the
premises)

More information

Additional text

If your business would like to enquire about becoming a Supplier on the ESPO framework for DOCUMENT MANAGEMENT SOLUTIONS (Framework 390_18) then please follow the link below and click 'Get Help' to submit a query.

https://www.espo.org/document-management-solutions-390-18.html

About the buyer

Contact name

Procurement Team

Address

37 Wimpole Street
LONDON
W1G8DQ
England

Telephone

0121 752 0124

Email

Procurement@gdc-uk.org

Website

https://www.gdc-uk.org/