Published date: 12 September 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 2 March 2017

Contract summary

Industry

  • Facilities management software package and software package suite - 48420000

  • Facilities management software package - 48421000

Location of contract

SW1A 0AA

Value of contract

£1,250,000 to £1,325,000

Procurement reference

PI1300609 - AWARD

Published date

12 September 2017

Closing date

2 March 2017

Contract start date

1 September 2017

Contract end date

31 August 2024

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this Invitation to Tender (ITT) and the various requirements documents.

The Houses of Parliament have a requirement to replace its current Computer Aided Facilities Management (CAFM) system with an Integrated Workplace Management System (IWMS) in order to deliver efficiencies by improving processes; introducing modern tools to allocate/schedule work, and enabling remote/mobile working; improving management reporting; and consolidating a number of disparate specialist systems that manage:

o Reactive, Planned Maintenance and Helpdesk
o Space, Moves (of staff/departments) and Furnishings
o Accidents, Incidents and Risk Assessments
o Fire and Risk Management & Environmental Compliance

The new system will be used across key functions in the Houses of Parliament which include the Parliamentary Maintenance Service Team, the Accommodation and Logistic Services Team (ALS) and House of Lords - Property Office Services (POS). The current Parliamentary Estate measures approximately 222,000 square metres and consists of 34 buildings, properties and an underground car-park. There is a total of 227 floors and 9651 rooms, when consolidated, across all of the buildings.

The Authority is seeking a commercial 'off-the shelf' (COTS) solution; a bespoke solution would not meet Parliament's ICT strategic goals. Any added development required to meet the requirements in the ITT should be offered as part of the standard product release; please see the tender documents for further details.

Please note your completed tenders are to be returned no later than 10:30 hours UK time on Thursday 2nd of March 2017, via the e-procurement portal.

Award information

Awarded date

1 September 2017

Contract start date

1 September 2017

Contract end date

31 August 2024

Total value of contract

£771,380

This contract was awarded to 1 supplier.

Planon Ltd

Address

Park Gate, 161-163 Preston Road, Brighton, East Sussex, United Kingdom, BN1 6AU

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Parliamentary Procurement & Commercial Service

Address

Westminster
London
London
SW1A 0AA
United Kingdom

Telephone

02072191600

Email

ppcs@parliament.uk