Published date: 28 February 2019

This notice was replaced on 3 April 2020

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 3 April 2020)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Library and archive services - 92510000

Location of contract

South West

Value of contract

£20,000

Procurement reference

SG/UoP/Archive/010/019

Published date

28 February 2019

Closing date

21 March 2019

Contract start date

29 March 2019

Contract end date

31 July 2019

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The university currently houses some collected documents and papers relating to its history in a small number of filing cabinets and boxes located around the institution. There is no standard systematic process in operation for the ongoing retention of university documentation in accordance with the records retention schedule to ensure that the university retains and preserves those documents and records it is either required or wishes to retain.

There is currently no archival expertise within the university staffing and therefore a short investigation by a qualified practitioner, with possible input from a qualified records manager, is required to ascertain the current scope of archive material and to make recommendations for systematic and robust management of suitable records, incorporating appropriate records retention processes where they apply to archive material.

The University of Plymouth wishes to commission a short, fixed-term audit, to be completed before 31 July 2019, by a qualified Archivist with possible input from a Records Manager to ascertain the scale and location of existing university records and to make recommendations as identified within the Fee Bid documentation, available via the University's tendering portal:
https://in-tendhost.co.uk/plymouthuni/aspx/Tenders/Current

About the buyer

Contact name

Procurement Procurement

Address

Drake Circus
PLYMOUTH
PL48AA
England

Telephone

01752 582057

Email

procurement@plymouth.ac.uk