Published date: 3 April 2018

Last edited date: 3 April 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 November 2017

Contract summary

Industry

  • Ducting - 44115100

Location of contract

Any region

Value of contract

£46,000

Procurement reference

UK SBS FM17149

Published date

3 April 2018

Closing date

3 November 2017

Contract start date

20 November 2017

Contract end date

20 November 2022

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

*** This tender requirement was abandoned prior to a Contract award decision. ***

The final date and time for the submission of bids is 03/11/2017 at 14:00

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the CCS eSourcing Portal.


Brief description of the Works
Annual Inspection and cleaning of general air handling ductwork and six monthly inspection and clean of kitchen extract ductwork
Scope of Works
To provide annual inspection and initial cleaning of all installed general air handling ductwork and grills including 6 monthly kitchen extract cleaning at the National Oceanography Centre Southampton in accordance with Manufactures Instructions, any relevant legislation and guidance such as; HSE Approved Code of Practices, CIBSE TM44, DW144, BS EN 15780, BS 9999, TR/19, CIBSE TM26 etc. (Not LEV Extraction relating to labs, workshops, etc.)

The installed Air Handling Ductwork is as follows: See attached asset list within Appendix 1.

6 Monthly Kitchen Ductwork Inspection and cleaning is to occur in July and January each year in working hours based on a programme agreed with the client.

The contractor is to allow for the following:

• Inspection and initial cleaning of all general Air Conditioning ductwork including the cleaning of kitchen extract ductwork from the catering office through the building to the point of extract.
• Subsequent annual inspection and reporting of condition of all general Air Conditioning ductwork



• Subsequent 6 monthly cleaning kitchen extract ductwork from the catering office through the building to the point of extract - certificating and reporting on condition.
• Advising the client where microbal sampling is recommended
• Appendix 1 includes duct work run lengths for the purposes of the survey works Contractors are not to allow for extraction duct work from fume cupboards or fume hoods onsite, general extracts from rooms or any other than that from the kitchen, these are excluded from the scope of works.
• Extraction duct work only to be included on systems with recirculation back to the AHU.
• Client to ensure AHUs are shutdown for cleaning and reinstated into service following cleaning
FULL LIST OF REQUIREMENTS CAN BE FOUND WITHIN SPECIFICATION ATTACHED.
How to Apply

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement.

To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice.

If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk

More information

Attachments

Additional text

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the bid documents.

Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control

How to Register on the CCS eSourcing Suite

Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk.

Your email must clearly state:
• name and reference for the procurement you wish to register for;
• name of the registered Bidder;
• name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder.

As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503

Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

About the buyer

Contact name

James Hackett

Address

polaris House
Swindon
SN2 1ET
England

Email

fmprocurement@uksbs.co.uk