Published date: 14 August 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 13 January 2017

Contract summary

Industry

  • Cleaning services - 90910000

Location of contract

WC1E 7HT

Value of contract

£1,750,000

Procurement reference

2017/S 142-292653

Published date

14 August 2017

Closing date

13 January 2017

Contract start date

1 August 2017

Contract end date

31 July 2022

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning and porterage services to the London School of Hygiene and Tropical Medicine (LSHTM).

The London School of Hygiene and Tropical Medicine is a world-leading centre for research and post-graduate education in public and global health, with over 4,000 students and more than 1,000 staff working in 100 countries. Our mission is to improve health and health equity in the Uk and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.

There is approximately 1 000 full time students, 3 000 distance learner students and 1 000 students on short courses.

The School currently operates out of 5 properties within a one-mile radius in Bloomsbury, London. The Estate accommodation gross internal area is 27,000m2 and net internal area 18,213m2.

The current cleaning service provision at LSHTM has not been market tested in recent years and to ensure Best Value principles are applied the School have made a decision to tender the cleaning service. The current cleaning operation is partly run by Kingdom (previously Ocean) and the remainder by LSHTM.

The value of the contract operated by Kingdom is circa 350 000 GBP per annum and it is intended that the initial contract shall run for a period of 3 years.

For the avoidance of doubt TUPE Regulations will apply to this contract.

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the School on contract performance. It is imperative that an open book policy is offered to ensure the School has total clarity on both operational and financial performance.

The College is seeking both innovation and the application of current cleaning techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify 'best value' principles and work in partnership with the chosen contractor going forward.

The College has set key objectives which should be focused upon throughout the tender process. They are:

Ongoing savings year-on-year during the contract term.

The contract will be for 3 years initially, with the option of a 2 year extension, depending on operational and financial performance.

The School is ISO 14001 and EcoCampus Platinum certified, it is important that any contractor to be similarly certified.

The School is committed to ensuring that the London living wage is paid to all staff.

Review / suggestions to improve work methodology; suggestions to improve the efficiency of service.

Due to the high percentage of hard flooring throughout the LSHTM it is believed specialist equipment will be required to maintain a high standard of cleanliness throughout. Recommendations and in

More information

Previous notice about this procurement

London School of Hygiene & Tropical Medicine - Tender for Cleaning and Porterage Services.

  • Opportunity
  • Published 14 December 2016

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/london_school_of_hygiene__tropical_medicine__cleaning_services

The closing date for receipt of the Selection Questionnaire is 13.1.2017 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

23 May 2017

Contract start date

1 August 2017

Contract end date

31 July 2020

Total value of contract

£1,377,375.60

This contract was awarded to 1 supplier.

Regent Office Care Limited T/A Regent Samsic

Address

Coventry
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

London School of Hygiene and Tropical Medicine
Keppel Street
London
WC1E 7HT
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.lshtm.ac.uk/