Published date: 29 May 2018

This notice was replaced on 19 June 2019

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 19 June 2019)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School cleaning services - 90919300

Location of contract

RM9 4UN

Value of contract

£425,000

Procurement reference

2018/S 100-228777

Published date

29 May 2018

Closing date

29 June 2018

Contract start date

22 October 2018

Contract end date

21 October 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Jo Richardson Community School opened in 2002 and was the first new secondary school to be established in Barking and Dagenham for over 40 years.

Our motto "Success for All" underpins everything that we do at the school and puts the students' achievements at the centre of our vision. We have a commitment to the highest academic standards combined with a wide range of curricular and extra-curricular activities aimed at enhancing the opportunities offered to all our students.

We moved to Castle Green in September 2005 into purpose-built state of the art facilities. JRCS is a community school in the true sense of the word, benefiting from all the sports, social and educational facilities available at Castle Green. Our aim is to ensure that every one of our students is fully equipped and experienced to face the challenges of their chosen pathway.

The successful Supplier will be required to provide cleaning services at The Jo Richardson Community School.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school and nursery / children's centre. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for the pupils, staff and facility users.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 22.10.2018 for three years with an option to extend for a further 2 years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present there are 21 cleaning staff (plus 2 vacancies) employed at the school.

The cleaning service at the moment in managed by the Client. The majority of the cleaning staff are members of the LGPS; 4 staff have opted out.

Please be advised that the Client has a minimum requirement for a Supplier's employers liability, public liability and professional indemnity insurance of 5 000 000 GBP.

Further information is provided in the SQ Documentation.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_jo_richardson_community_school

The closing date for receipt of the Selection Questionnaire is 29.6.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

The Jo Richardson Community School
Castle Green, Gale Street
Dagenham
RM9 4UN
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.jorichardson.org.uk