Published date: 4 November 2021

This notice was replaced on 4 November 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 4 November 2021, last edited 5 November 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Contract summary


  • Chemical toilets - 24955000

  • Radio equipment - 32344210

  • Portable radios - 32344280

    • Fences - 34928200

    • Public address systems - 48952000

    • Support services for land transport - 63710000

    • Project and design preparation, estimation of costs - 71242000

    • Project management consultancy services - 72224000

    • Project-supervision services other than for construction work - 79421100

    • Security services - 79710000

    • Exhibition, fair and congress organisation services - 79950000

    • Event services - 79952000

Location of contract

United Kingdom

Value of contract


Procurement reference


Published date

4 November 2021

Closing date

7 December 2021

Closing time


Contract start date

25 April 2022

Contract end date

20 April 2027

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



Transport for London (TfL) on behalf of the Greater London Authority (GLA) along with key Stakeholders to this procurement, are seeking to appoint a supplier that will provide a full end to end event and project management service. The provision for a programme of events in London supporting Ceremonial activities. The core delivery objectives to this project
includes but are not limited to:

1) Event management plans
2) Contracting services including stewarding and traffic management
3) Risk assessments and assurance
4) Testing and exercising

There will be a minimum of twenty-five (25) key Event Stakeholders with full contacts list to be provided on appointment . To name a few - The Cabinet Office; Department of Digital, Culture, Media and Sport; St Paul's Cathedral; Metropolitan Police Service, and other London Borough councils.

The services are in scope of schedule 3 of the Public Contract Regulations 2015 and so subject to the Light Touch Regime, and will be procured within the light touch regime under regulation 74 via a 'pseudo' Restricted Procedure in compliance with the Public Contracts Regulations 2015.

It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the tender documents.

The authority reserves the right to award the contract on the basis of tenders without conducting negotiations.

About the buyer

Contact name

Dawnette Gayle


14 Pier Walk
SE10 0ES


+44 2030547353