Published date: 22 January 2018

Last edited date: 22 January 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 19 March 2018

Contract summary

Industry

  • Street-lighting equipment - 34928500

  • Street-lighting maintenance services - 50232100

Location of contract

East of England

Value of contract

£100,000 to £500,000

Procurement reference

BIP298605934

Published date

22 January 2018

Closing date

19 March 2018

Contract start date

14 May 2018

Contract end date

14 May 2021

Contract type

Works

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

NOTE: This notice was updated on 22 January 2018 for the following reason: Contractors must be Constructionline Registered and hold this for the duration of the contract.Fenland District Council is seeking to procure a contract for the Repairs and Maintenance of the Councils Street Lighting Apparatus within the Fenland District area in Cambridgeshire. The contract will include for the repair of faults, lamp changing (where applicable) for rectification works, bowl cleaning during rectification works and adhoc replacement of street lighting apparatus and components through knock downs and structural or component failure. 3 year contract with possible 2 years extension. You must be a constructionline registered company and hold this for the duration of the contract to participate.

The contractor will also be required to liaise with the local energy provider to co-ordinate disconnections, service transfers and new connectivity works and such like requiring board intervention.

The contract shall also provide a mechanism for small scale planned and reactive maintenance works with the provision of an emergency response service within predetermined timescales. Additionally the contractor shall be responsible for maintaining up to date asset inventory data providing the client with regular inventory updates and performance reporting for attendance and works undertaken on a monthly basis. The contractor shall be responsible for providing the client with such monthly asset data which shall be used to inform energy usage and fuel payments.

The contract works will be undertaken at various locations throughout the district of Fenland covering 4 Market Towns and 29 rural villages. The precise details of Parish Council assets included are still to be confirmed. At the time of this advert 10 of the 12 parish councils have indicated they wish to be included within the Contract. Discussions are also currently on-going between Fenland District Council and South Cambridgeshire District Council in respect of potentially sharing a street lighting service provider from 2019.

Therefore it is anticipated subject to agreement that the repairs and maintenance of a further 2000 South Cambridgeshire District Council owned street lightning assets could be added to the contract in year two. South Cambridgeshire District Council is also a rural District Council located in South Cambridgeshire, surrounding the City of Cambridge covering approximately 350 square miles. Home to the town of Cambourne, with 105 villages.

Similarly other Local Authorities within Cambridgeshire may request to access the contract during the contract period subject to approval by Fenland District Council. However no guarantees of further participants or volumes of work can be given at the time of this advert.

Tender Documents will be uploaded to the Portal week commencing 29th January 2018.

More information

Links

Additional text

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

You must be constructionline registered and Tender documents will be uploaded to portal week commencing 29th January 2019.

About the buyer

Contact name

Shaun Beales

Address

County Road
March
PE15 8NQ
UK

Telephone

01354622429

Email

procurement@fenland.gov.uk