Published date: 22 November 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 17 December 2018

Contract summary

Industry

  • Industry specific software package - 48100000

Location of contract

East Midlands

Value of contract

£20,000 to £25,000

Procurement reference

DERBSCC001-DN378162-22117503

Published date

22 November 2018

Closing date

17 December 2018

Contract start date

1 January 2019

Contract end date

31 December 2021

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The Council requires a supply and support arrangement for a Fuel Access Control and Monitoring Solution and is inviting Quotes from providers in order to identify the most cost effective method of upgrading the Council's current system to operate with Windows 10, utilising as much of the existing equipment as possible.
The Solution should be hosted On Premise and compatible with the Council's infrastructure (detailed in Appendix E Technical Infrastructure)
The Council requires the Solution to be implemented and live within 30 days of contract signature and intends to procure the Solution for an initial term of 3 years with options to extend on an annual basis for up to 2 further years, taking the total contract term to a maximum of 5 years. Any extensions will be at the sole discretion of the Council based on performance and business need.

The key deliverables for this contract are:
• Fuel Monitoring and Control hardware - e.g. Fuel Monitoring and Control Heads at the pumps, Programming Device for the existing central admin PC, and Secure Physical Tokens;
• Fuel Monitoring and Control software to enable;
o Electro-mechanical pump control;
o Fuel flow measurement using existing or replacement sensors;
o Fuel access control programming;
o Remote pump monitoring/control functionality;
o Secure Physical Token programming;
o Provision of management reports;
o Daily upload of fuel issued; and
o Low fuel stock alerts to be automatically alerted/flagged up.
• New communications infrastructure based on Mobile Data Network (3G/4G suitable to the geographic location);
• All associated works, including decommissioning of existing hardware, to enable the above e.g. electrical/mechanical wiring etc.;
• All documentation to support the above to be supplied prior to handover; and
• Support and maintenance of the hardware and software.

More information

Links

Additional text

This project is being administered via the Council's electronic tendering system, which requires interested parties to register and request documents, plus receive them electronically for the project and submit responses. Bidders must ensure that all Quote Documents requiring a response are completed and submitted through the 'response wizard' feature of the Council's electronic tendering system.

About the buyer

Contact name

Gemma Walker

Address

Derbyshire County Council
Matlock
DE4 3AG
England

Telephone

+44 1629532087

Email

gemma.walker@derbyshire.gov.uk

Website

http://www.derbyshire.gov.uk/