Published date: 19 December 2017

This notice was replaced on 29 August 2018

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 29 August 2018)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • School catering services - 55524000

Location of contract

BS25 5QN

Value of contract

£1,860,000

Procurement reference

2017/S 243-506738

Published date

19 December 2017

Closing date

26 January 2018

Contract start date

1 August 2018

Contract end date

31 July 2023

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful Supplier will be required to provide catering services at Churchill Academy & Sixth Form.

The contract covers the scope of the provision of all school catering and vending services, which also includes all hospitality and free issue requirements.

The current catering contract offers an annual return to the Client with all free school meals and hospitality being charged at net food cost only.

The contract being offered is for three years which commences on 1 August 2018 and concludes on 31 July 2021 and will be on a guaranteed performance basis. The contract may be extended at the governing body's option for a further period of up to three years (on a 1 + 1 + 1 years basis), with a mutual agreement to the service provision and resultant annual budget but otherwise on the same terms and conditions (excluding the right to further extend).

It is expected that the successful Supplier will work very closely with the Client and engage with the school curriculum, pupils and parents moving forwards into this contract term. The Client wishes for the successful Supplier to be able to offer innovation and to make some changes to the service provision within the school during the course of the new contract term. This will include ideas and innovation on how the catering service can meet the future needs of the pupils and staff.

Any inward investment should be detailed within the tender submission and also what impact this will have on the school catering facilities.

It is anticipated that the contract will continue to operate at a fiscal return each year for the main account, with all free issues and hospitality being recharged to the school based on consumption.

Currently, the catering provision is provided from three kitchens, a pod and a separate sixth form outlet.

Churchill Academy & Sixth Form is considering joining/forming a partnership with its feeder primary schools and it is anticipated that this partnership will grow in the number of schools being part of it during the course of this contract, beyond just Churchill Academy & Sixth Form, once formed. The provision of catering services to these schools when they have joined the partnership will fall under the scope of this contract.

The successful Supplier will be expected to provide the catering services within these additional schools using the same costing model, ratios, etc that were applied to the successful bid for Churchill Academy & Sixth Form at the point of tender submission. The duration of the contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the partnership.

Budgeted sales for the current year including client issues and free school meals ~ £ 311 000.

Please note: As stated above, further schools may be added to the contract during the tender process and during the life of the Contract.

More information

Links

Additional text

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/churchill_academy__sixth_form

The closing date for receipt of the Selection Questionnaire is 26.1.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Churchill Academy & Sixth Form
Churchill Green
Bristol
BS25 5QN
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.churchill-academy.org/