Published date: 10 January 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 9 February 2023, 12pm

Contract summary

Industry

  • Surveillance and security systems and devices - 35120000

  • Security equipment - 35121000

  • Metal detectors - 35124000

    • Baggage-scanning equipment - 38581000

    • X-ray inspection equipment - 38582000

    • Repair and maintenance services of X-ray equipment - 50421200

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

IT-26-4779-P00004779

Published date

10 January 2023

Closing date

9 February 2023

Closing time

12pm

Contract start date

10 March 2023

Contract end date

9 March 2028

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide the supply, installation, training and ongoing maintenance and support for 2 in number hold baggage x-ray machines, 4 in number carryon baggage x-ray machines and 2 in number walk through metal detection arches.

This equipment is required for Portsmouth International Port as they are currently extending the existing the passenger terminal building to provide a cruise annex for the check in of cruise passengers. This build is due to be finished and the building operational for June 2023. To this end, equipment MUST be installed and fully operational by Friday 30th June 2023.

The Contract will be The Council's standard contract for supplies for the initial supply and installation of the equipment. Alongside this, a maintenance contract will be established for five years with the option to extend for a further period of up to a five years, making a total term of 10 years, in increments to be agreed, subject to the agreement and performance of both parties.

The contract value is estimated to be between ?400,000 - ?500,000. This value includes for supply, installation, initial training and ongoing maintenance for the maximum 10 year period.

The procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time:

o Contract notice published /On In-tend Tuesday 10th January 2023
o Deadline for requests for clarification Friday 27th January 2023 at 17:00
o Tender return deadline Thursday 9th February 2023 at 1200 hours
o Evaluation of tenders completed Friday 17th February 2023
o Award decision notified to tenderers Monday 20th February 2023
o Standstill period Monday 20th February 2023 - Thursday 2nd March 2023
o Contract award Friday 3rd March 2023

All submissions are to be made via In-tend by 9th February at 12:00 (Noon).

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk