Published date: 14 February 2020

Last edited date: 18 February 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 16 March 2020

Contract summary

Industry

  • Building surveying services - 71315300

Location of contract

North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West

Value of contract

£28,500,000 to £43,500,000

Procurement reference

tender_230991/836271

Published date

14 February 2020

Closing date

16 March 2020

Contract start date

13 August 2020

Contract end date

13 February 2026

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The DfE is undertaking a suite of procurements through which it will deliver the CDC2 programme. The first of these was the procurement of IT solution (see OJEU notice ref: 2019/S 225-552062), which is still ongoing. The second is the procurement of a technical quality manager ("TQM"). The third procurement relates to that of the surveying organisations ("SOs") to carry out surveys of the school estate. Finally, there will be requirement to procure aerial photography services for the first tranche of CDC2 Programme schools to be surveyed.
This Notice relates to the procurement of the SOs. It is expected that the procurement of the TQM and SOs will be carried out simultaneously, but the Contract for the TQM shall be awarded before the Contracts for the SOs.
It is anticipated that the name of the successful IT solution will be provided to Tenderers participating in the invitation to tender stage ("ITT") of this procurement to assist with their ITT bid response in due course.
The SOs will be responsible for carrying out and providing the delivery of survey data, provision and maintenance of surveyors to deliver the collection of consistent high quality data to pace and scale, and engaging with responsible bodies and individual schools/FE colleges, representing CDC2 programme consistently. The full requirements for the SOs are set out in the procurement documents.
It is envisaged that the initial term of each Contract will be 5.5 years, with option to extend for a further period or periods of up to a maximum overall extension of two (2) years. The initial term begins with an implementation period of 3 months and allows for a 3 month handover period prior to expiry (and the optional extension). This is to accommodate the 5 year CDC2 programme.
Please see procurement documents, in particular the "Read Me First" document attached to the Selection Questionnaire Guidance for further information.
Supplementary to the CDC2 programme and process, the DfE may require the SOs to collect data to support the school Net Capacity Assessment ("NCA") to understand the use of spaces within a school. This data is used to measure and plan school places provision. Tenderers will be required to submit a pre-priced fully developed contract variation in respect of the NCA requirement. Further details of the NCA are contained in the ITT and the Procurement Documents. The ITT will request information on how the SOs could support the collection of room level data to facilitate the DfE's NCA processes. However, it is not known at the time of issuing this Notice whether services relating to NCA will actually be commissioned under the Contract. On this basis the pre-priced variation will not be evaluated.

More information

Links

Additional text

The estimated total contract value of £43.5m relates to the total value across all three (3) Contracts. It also takes account of the possibility of the predicted value of any Net Capacity Assessment (NCA) services being delivered under each Contract. The estimated value of the SO services without any NCA element is £28.5m.

This procurement is being run through the DfE e-Tendering portal which is accessible at https://education.app.jaggaer.com/web/login.html

This the only way in which documents can be accessed, communication carried out and bids submitted for evaluation

This opportunity has been published on OJEU, notice reference 2020/S 032-076475

About the buyer

Contact name

Vince Jubb

Address

Piccadilly Gate, Store Street
Manchester
M1 2WD
England

Email

DFE.CDCPROGRAMME@education.gov.uk