Published date: 5 February 2026

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 December 2025, 5pm

Contract summary

Industry

  • Office automation equipment - 42964000

Location of contract

South East

Value of contract

£72,184

Procurement reference

CDC28321

Published date

5 February 2026

Closing date

8 December 2025

Closing time

5pm

Contract start date

1 January 2026

Contract end date

31 December 2029

Contract type

Service contract

Procedure type

Call-off from a framework agreement

A mini-competition or direct purchase from a pre-established framework agreement.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

THIS IS A NOTICE ON BEHALF OF CHICHESTER DISTRICT COUNCIL. Chichester District Council has awarded a four-year contract for the lease, maintenance, and software upgrade of existing Ricoh multi-functional devices under the KCS Y20031 - Supply of Multi-Functional Devices and Digital Solutions Framework. The contract ensures continuity of service for the Council's current fleet of devices, including installation and configuration of Ricoh Control Suite to replace Equitrac 5, delivering enhanced security (TLS 1.2 compliance), improved access control, and integration with updated server infrastructure. The agreement includes 18 embedded licences, 10 capture and send licences, and comprehensive maintenance and support, with guaranteed response times and access to manufacturer-certified engineers.

Award information

Awarded date

8 December 2025

Contract start date

1 January 2026

Contract end date

31 December 2029

Total value of contract

£72,184

This contract was awarded to 1 supplier.

RICOH UK LIMITED

Address

Ricoh House
NORTHAMPTON
NORTHAMPTONSHIRE
NN4 7YL
GB

Reference

Companies House number: 01271033

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Teree Verduijn

Address

The Castle
WINCHESTER
SO238ZB
England

Email

procurement.clients@hants.gov.uk