Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services

Contract summary

Industry

• Photocopying and thermocopying equipment - 30121000

• Photocopying equipment - 30121200

• Reproduction equipment - 30121300

Show additional CPV codes for this notice

• Office and business machines - 30123000

• Parts and accessories of photocopying apparatus - 30125000

• Reprographic supplies - 30192400

• Hardware integration consultancy services - 72228000

• Document management services - 72512000

Location of contract

ME19 4YT

Value of contract

£0 to £250,000,000

Procurement reference

AHBF-89AOO4-AHCD-YVWJKQ

Published date

6 January 2017

Closing date

9 February 2017

Contract start date

29 May 2017

Contract end date

28 May 2021

Contract type

Supply contract

Procedure type

Open procedure

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

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Description

Commercial Services is one of the largest trading organisations of its kind in Europe with a turnover in excess of £600 million and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of circa. £1bn on goods and services with a population of 1.5m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 309 parish/town councils. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS, on behalf of the Central Buying Consortium, wishes to create a Framework Agreement (the Agreement) for the supply and delivery of Multifunctional Devices (MFD) and Managed Print Services (MPS) The procurement process adopted by the Contracting Authority is based upon the 'Open' Procedure, as detailed in the 'Public Contract Regulations 2015'.

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More information

Additional text

Instructions to Suppliers: This opportunity will be completed electronically via ProContract, a site run
by Due North. Interested organisations should go to
www.kentbusinessportal.org.uk to register and express interest. To express
interest select 'Current Opportunities', from the 'Organisation' drop down box
select 'Commercial Services', click search and select the appropriate
opportunity. Once you have successfully expressed interest via the portal you
will be sent an email directing you to the ProContract site from which you will
be able to access and download the invitation to tender documentation and any
other relevant information. This email should be retained, as it will contain
your direct link to the ProContract portal, for information purposes only the
link is www.kentbusinessportal.org.uk/procontract/supplier.nsf DO NOT USE THIS
LINK NOW.

Tenderers should also note that final submissions must be made via ProContract,
no other submission route is permitted. Failure to follow this path will
result in the tender submission being disregarded.


ALL DOCUMENTS PERTAINING TO THIS OPPORTUNITY WILL BE AVAILABLE FOR DOWNLOAD VIA
THE PROCONTRACT PORTAL FROM THE OUTSET. Please ensure you are able to download
all files immediately after accessing the ProContract portal.

Member Authorities or buying organisations that will be using the Agreement
from the outset are:
Buckinghamshire County Council
Hampshire County Council
Hertfordshire County Council
Kent County Council (via KCS Professional Services)
Suffolk County Council

Other public bodies will have access to this Agreement but may only do
so with the agreement of the Contracting Authority. Those organisations who
may wish to access this Agreement will be members, affiliates and associates of
the CBC Group, the Police Service, the Fire Service, the NHS & NHS Trusts,
third sector organisations, academic centres (including Academies), publicly
funded organisations and publicly owned private companies, operating within the
geographic boundaries of the United Kingdom, Channel Islands and Northern
Ireland.

The Agreement will also be open for use by all other local authorities and
public sector bodies. Full details of the classification of potential
Contracting Bodies and End User's geographical areas and organisation
classifications are detailed as follows:

Regions in England: Main Regions:- East Midlands; West Midlands; East of
England; South East; South West; North West; North East; Yorkshire & Humber;
London or to individual administering Councils. See link:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Northern Ireland: Administered across 26 Districts of Northern Ireland. See
link:

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

Scotland: Administered across 32 Council areas. See link:

http://www.cosla.gov.uk/scottish-local-government

Wales: Administered across 22 Council areas. See link:

http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en

Classification of End User Organisations

Local Authority Councils: County, Unitary, District, Borough, and Metropolitan
Councils. (Parish and Community Councils are also permissible users). See link:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Educational Establishments: Nursery School, Primary School, Middle or High
School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU),
Further Education College, University. See links:

http://www.schoolswebdirectory.co.uk/index.php
http://www.ukschoolsdirectory.net/
www.education.gov.uk/edubase
www.hefce.ac.uk
http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx
Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services:
See links:

http://www.police.uk/forces.htm
http://www.fireservice.co.uk/
http://www.nifrs.org/
http://www.mcga.gov.uk/c4mca/mcga07-home.htm

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:
See links:
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.hscni.net/index.php?link=trusts
http://www.show.scot.nhs.uk/organisations/index.aspx
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure

Central Government Departments & their Agencies:
See link:

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Registered Charities:
See links:

http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_in
dex.aspx
http://www.oscr.org.uk/
http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-c
ontact

Registered Social Landlords: Government-funded, not-for-profit organisations
that provide affordable housing. They include housing associations, trusts and
cooperatives. See link:

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://www.nhfdirectory.co.uk
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Northern Ireland: Administered across 11 Council areas. See link:

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

Scotland: Administered across 32 Council areas. See link:

http://www.cosla.gov.uk/scottish-local-government

Wales: Administered across 22 Council areas. See link:

http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en

Suppliers are advised that the Contracting Authority, its affiliates
and/or authorised users, reserve the right to supply the tendered products,
services, and commodities to companies that have a majority public sector
ownership by any of the public sector bodies referred to above during the
Agreement period as stated in this document, for the purpose of selling to
other public, private and third sector organisations.

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About the buyer

Contact name

Ian Day

Address

Procurement Services Group
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
UK

Telephone

+44 1622236767

Email

psg@commercialservices.org.uk