Published date: 4 September 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 24 September 2024, 12pm

Contract summary

Industry

  • Financial analysis and accounting software package - 48440000

  • Time accounting or human resources software package - 48450000

  • Software programming and consultancy services - 72200000

Location of contract

YO10 5DD

Value of contract

£0

Procurement reference

IT-104-4101-UY PROC 1134

Published date

4 September 2024

Closing date

24 September 2024

Closing time

12pm

Contract start date

2 December 2024

Contract end date

1 December 2039

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

FTS reference 2024/S 000-028324
The University of York is seeking to undertake a change programme to define and deliver a new HR operating model with anticipated changes to people, process and technology. A core element of this transformation will be the implementation of a new cloud based HR and Payroll solution and supporting infrastructure and integration capabilities.

The University anticipates partnering with a third party to act as our Technical Implementation Partner (TIP) to identify, design and configure the HR application and infrastructure solution(s), establish the solution, integration, data and reporting architectures and support data migration, testing, go-live and cutover. We expect to run a single procurement exercise for a Technical Implementation Partner who will have sole ownership of the solution(s) and accountability for delivering the requirements.

The University invites potential TIPs to respond to our current transformation outcomes and requirements, informing our planning and business case assumptions. The University has not yet decided whether to access an existing framework or instigate a separate procurement; at this stage, the University wishes to understand the solution market, timelines, expected cost ranges and optimal routes to procurement in order to help finalise its detailed business case and requirements prior to commencing a competitive procurement process.

Preliminary Market Engagement (PME) allows the University to engage with a market. PME is designed to encourage the commercial and voluntary sectors to engage with the development process before a procurement is released.

This is the market's opportunity to express its views, outline market developments and generally influence how solutions to the University's needs might be met. There is nothing for the University to evaluate/or select in this activity. PME is not a call for competition. Following PME, the University may conclude that procurement is not the best solution to meet a particular strategy outcome. The University may conclude that it would be better to do something entirely different to the intent within this PME. It is essential that any organisation participating in the PME understands that a procurement opportunity is not guaranteed. It is therefore essential that organisations understand that this activity is not part of a procurement exercise and involvement in the PME does not affect an organisation's positioning either positively or negatively should a procurement opportunity arise subsequently.
The University will release a PME to:
a) Share information to inform the market of a potential, impending procurement, such that they might make preparations for the tender if/when it is released
b) Gather information to develop the University's strategy or
c) Do both
We therefore recommend that if there is no intent to engage in the PME, it is better to sustain interest in activity on In-Ten...

More information

Links

Additional text

All communication to be undertaken through our e-sender In-tend https://in-tendhost.co.uk/york/aspx/Home


Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Rachel Devaney

Address

Heslington
York
North Yorkshire
YO10 5DD
United Kingdom

Telephone

+44 1904 328207

Email

rachel.devaney@york.ac.uk