Published date: 23 August 2023
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Business and management consultancy services - 79410000
Location of contract
AL8 6JL
Value of contract
£153,372
Procurement reference
tender_376700/1250677
Published date
23 August 2023
Closing date
30 June 2023
Closing time
12pm
Contract start date
1 July 2023
Contract end date
31 March 2024
Contract type
Service contract
Procedure type
Negotiated procedure without prior publication (above threshold)
The opportunity was not advertised, because for example only one supplier is capable of delivering the requirement, or due to extreme urgency brought about by unforeseen events.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
This Contract Award Notice is intended to inform the market that NHS Hertfordshire and West Essex Integrated Care Board (HWE ICB) have entered into a contract with BJM IG Privacy Limited - Data Privacy Simplified Limited, to deliver professional Information Governance Support Services.
This follows the publication of a Voluntary Ex Ante Transparency (VEAT) Notice on 13th July 2023 (reference: 2023/S 000-018914) which provided confirmation of the Authority's intention to enter into a contract with the identified supplier.
This is a short-term arrangement whilst HWE ICB makes the necessary arrangements to transition this service safely back in house. The service includes:
- Continuation of GP DPO support.
- Providing ad hoc IG advice when needed
- Providing ad hoc cover for e.g., Subject Access Requests, where the case may be particularly sensitive or require additional support.
- That this cover is in place for the 23/24 financial year.
The above work will be commissioned with the longer-term intention of:
- Aiming to bring this work inhouse - with a better understanding over capacity required.
- Reviewing the ICBs statutory duties in providing wider DPO support
- Having provided a realistic period to observe the scale and scope of work likely to be experienced through the increased delegation to ICBs with Community Pharmacy, Dentistry and Ophthalmology.
- Providing the newly created team with an opportunity to bed down and have backup support if needed.
BJM Privacy - Data Privacy Simplified Limited, have been providing this service to HWE ICB since the incorporation of the ICB on 1st July 2022. The total value of this arrangement fell underneath the thresholds for competition in line with the Public Contract Regulations (PCR). The total cumulative value of the service since the initial contract began is now above the thresholds for tendering under PCR.
Competition is not being sought for these services on this occasion as it would cause significant disruption and impact negatively on continuity. This is also a short-term arrangement to bridge a gap whilst the services transition. There is no clear benefit from conducting a formal tender process.
The previous value of work awarded to the supplier was £122,112 (excluding VAT).
The new contract will end on 31st March 2024 and has a value of £153,372 (inclusive of VAT).
Therefore, the total new cumulative value of the contract (considering the previous work and the proposed new work) is £299,906 (inclusive of VAT).
More information
Additional text
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Competition is not being sought for these services on this occasion as it would cause significant disruption and impact negatively on continuity. This is also a short-term arrangement to bridge a gap whilst the services transition in-house to the ICB. There is no clear benefit from conducting a formal tender process for the continuation of these services.
Award information
Awarded date
1 July 2023
Contract start date
1 July 2023
Contract end date
31 March 2024
Total value of contract
£153,372
This contract was awarded to 1 supplier.
Data Privacy Simplified Limited
Address
31 Rooksmead, Bedford, MK41 7QX
Reference
No reference - other
Supplier is SME?
Yes
Supplier is VCSE?
No
About the buyer
Contact name
Sarah Beaumont
Address
Charter House, Parkway
Welwyn Garden City
AL8 6JL
England
Website
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Closing: 30 June 2023, 12pm
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