Published date: 20 November 2023
Last edited date: 29 November 2023
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Storage and retrieval services - 63121000
Records management - 79996100
Location of contract
SG13 8DE
Value of contract
£140,000 to £1,200,000
Procurement reference
IT-285-8109-HCC2315289
Published date
20 November 2023
Closing date
20 December 2023
Closing time
12pm
Contract start date
1 May 2024
Contract end date
30 April 2031
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System.
Hertfordshire County Council are looking for a Contractor to provide;
1. Storage for physical records
2. Electronic and Physical Retrieval of the above records
3. Secure destruction of the records when required
4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request
We expect the Contractor to have a number of years' experience in carrying out similar contracts
This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.
To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 20th December 2023.
Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.
Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.
Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
More information
Additional text
-
Hertfordshire County Council is currently out to procurement for the Provision of a Record Management Storage and Retrieval System.
Hertfordshire County Council are looking for a Contractor to provide;
1. Storage for physical records
2. Electronic and Physical Retrieval of the above records
3. Secure destruction of the records when required
4. Collection of Confidential waste for destruction from various sites within Hertfordshire on request
We expect the Contractor to have a number of years' experience in carrying out similar contracts
This procurement is an Open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.
To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 20th December 2023.
Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.
Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.
Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Delivery Notes
The Contract Period is a core period of five (5) years with the option to extend for up to two (2) further years, therefore the maximum term of any Contract to be awarded is seven (7) years.
Is a Recurrent Procurement Type? : No
About the buyer
Contact name
Zoe Upson (HCC)
Address
Pegs Lane
Hertford
Hertfordshire
SG13 8DE
United Kingdom
Telephone
01707 292463
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Closing: 20 December 2023, 12pm
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