Provision of a Health & Safety Management System

Contract summary

Industry

• Database and operating software package - 48600000

• Health and safety services - 71317200

Location of contract

SO17 1BJ

Value of contract

£0 to £130,000

Procurement reference

2020UoS-0115

Published date

7 August 2020

Closing date

30 June 2020

Closing time

12pm

Contract start date

15 July 2020

Contract end date

30 September 2022

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

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Description

The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.

Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal.

Further instructions for the submission of Invitation to Tender responses are below.
To submit your return, please follow the instructions below:
1. Log In
2. Click 'Tenders'
3. Locate the relevant project
4. View Details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return.
8. Click the red "Submit Return" button.
Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.

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More information

Previous notice about this procurement

Provision of a Health & Safety Management System

• Opportunity
• Published 10 June 2020

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Award information

Awarded date

16 July 2020

Contract start date

31 July 2020

Contract end date

30 September 2022

Total value of contract

£100,976

This contract was awarded to 1 supplier.

CIVICA UK LIMITED

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About the buyer

Contact name

Mark Gage

Address

Highfield
SOUTHAMPTON
SO171BJ
England

Telephone

02380597674

Email

m.c.gage@soton.ac.uk