Published date: 27 May 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 August 2024, 12pm

Contract summary

Industry

  • Administration software package - 48219300

Location of contract

EC2P 2EJ

Value of contract

£268,195 to £337,035

Procurement reference

tender_491712/1478301

Published date

27 May 2025

Closing date

8 August 2024

Closing time

12pm

Contract start date

28 April 2025

Contract end date

27 April 2032

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

The procurement process followed an Open Procedure, ensuring full transparency and compliance with public sector procurement regulations. Multiple submissions were received and evaluated against rigorous technical and commercial criteria,
PlotBox (GSS (NI) Limited) wining the contract.

The contract relates to: The City of London Cemetery and Crematorium is a major burial and cremation facility for Northeast London and part of Southwest Essex and is visited by around 250,000 people annually. Each year the City of London Cemetery and Crematorium carries out around 900 earth burials and 2600 cremations a year.

The current burial and cremation administration system is used to record and manage burials and cremations. The Cemetery also still relies on hand-drawn maps dating back to when the cemetery was first opened in 1856.

The Cemetery requires an end-to-end admin management system that is fully integrated with GIS mapping. This system should serve as the single source of truth and seamlessly link customer accounts and databases. Furthermore, the Cemetery has acquired a system capable of integrating with the City's finance systems. This will ensure a streamlined and efficient operation, enhancing the overall management of the Cemetery.

The contract duration is for an initial period of 5 years with the option to extend for an additional 2 years.

Value for 5 years: £268,195.00+VAT
Value including 2 yea extension: £337,035.00+VAT

More information

Previous notice about this procurement

Cemetery & Crematorium Administration System

  • Opportunity
  • Published 9 July 2024

Award information

Awarded date

25 February 2025

Contract start date

28 April 2025

Contract end date

27 April 2032

Total value of contract

£337,035

This contract was awarded to 1 supplier.

PlotBox (GSS (NI) Limited)

Address

Kernohans Lane, Ballymena, Co. Antrim BT43 7QA

Reference

No reference - other

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Address

The Mayor and Commonalty and Citizens of the City of London Guildhall, PO Box 270
London
EC2P 2EJ
England

Email

mitchell.walker@cityoflondon.gov.uk