Published date: 28 April 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 26 May 2023, 5pm

Contract summary

Industry

  • Compliance software package - 48170000

Location of contract

London

Value of contract

£150,000

Procurement reference

23-048 -

Published date

28 April 2023

Closing date

26 May 2023

Closing time

5pm

Contract start date

2 October 2023

Contract end date

30 September 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Haringey Council is seeking tenders from qualified suppliers that can provide live reporting and updates on compliance activities across all 6 key compliance areas, initially including but not limited to
• Fire Risk and Fire Safety
• Landlord Gas Safety certificates and PPMs
• Electrical Inspection Reports
• Asbestos Reinspection
• Lift thorough inspection and maintenance inspections
• Water Risk Assessments and management of legionella.
The system will:
Help manage and allocate actions and capture ownership, and reporting evidence of action completion.
Have a single view of all compliance type actions that are pending/due/overdue.
Allow live viewing of compliance data and report at estate, block, and geographical levels etc.
Enable audit of all compliance actions with appropriate management notifications and escalations.
To be fully automated and significantly reduce manual intervention and manual handling of data
Eliminate use spreadsheet dependency for compliance management
Assure data integrity and accuracy in management information reporting
Real time compliance actions management, allocation and reporting
Automated workflow processes and early warning alerts
Quality assurance around compliance data
Reporting by exception where there is non-compliance.
Integrate with other systems as and where appropriate

The requirements, whilst applying primarily to the 6 primary risk areas above, equally apply to all aspects of mechanical and electrical (M&E) equipment where there are regulatory requirements, policy commitments and/or guidance for the management of associated health and safety; across all properties owned and/or managed by Haringey Council as a Registered Provider of social housing (RP).

The system must therefore be scalable and agile to accommodate these requirements.

More information

Links

Additional text

The Council will be using a 2 stage process for this procurement event, suppliers are required to meet all the stated requirements in the Prequalification Questionnaire before they can be qualified for the final tendering stage.

About the buyer

Contact name

kayode Salami

Address

Civic Centre,High Road, Wood Green
LONDON
N228LE
England

Email

Kayode.salami@haringey.gov.uk