Published date: 29 March 2021

Last edited date: 29 March 2021

This notice was replaced on 29 March 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 29 March 2021, last edited 13 April 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Building and facilities management services - 79993000

Location of contract

South East

Value of contract

£220,000,000

Procurement reference

KENT001-DN461222-40541883

Published date

29 March 2021

Closing date

21 May 2021

Closing time

12pm

Contract start date

31 March 2022

Contract end date

31 October 2032

Contract type

Service contract

Procedure type

Negotiated procedure

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Suppliers should "register their interest" in this opportunity via the Kent Business Portal
Once registered you will automatically gain access to the SQ and supporting documentation which needs to be completed and submitted by 21st May 2021 at 12:00 midday
The procurement process seeks to deliver property maintenance, management & helpdesk services through a Hard FM Services Contract. You will find more detail about the process in the Positioning Statement issued with the SQ
The Authority is seeking to appoint a supplier to work in partnership and contribute towards a constructive collaborative working relationship to deliver on the transformation of the Authority's estate, delivering on its net zero carbon commitment over the contract term.
Expected contract duration is 10 years (excluding mobilisation) with break options at years 5 & 8
The estimated contract value for services over the full term is circa £220M (taking account of non-core services such as cap ex/projects work and third party spend).
The scope includes:
• Robust and comprehensive service mobilisation
• Provision of a Contract Manager and management team
• Provision of an integrated helpdesk and CAFM system for the management of the Hard FM Services, and in addition the management of calls for soft services that will be delivered by third parties
• Development of forward maintenance plans
• Management and delivery of routine and reactive maintenance services (subject to a semi-comprehensive financial threshold)
• Management and delivery of works projects
• Provision of accurate, robust and consistent management information and reporting
The full scope can be found in the draft Schedule 1- Specification

The procurement is being undertaken by KCC as lead Authority on behalf of itself, but services may be delivered to any council-maintained school or any school which is a contracting authority pursuant to the Public Contracts Regulations 2015, or any other public body in Kent.
The procurement will be a Competitive Procedure with Negotiation and as such the Authority's minimum requirements are identified. The ITT will set out any pricing assumptions to be made for tendering purposes and in anticipation of a negotiation stage, the matters on which the Authority envisages negotiation
The Authority intends to award the Contract by March/April 22, for commencement of service delivery on or before 1st November 22 following an appropriate mobilisation and transition period
A more detailed programme can be found in the Selection Questionnaire
Refer to the Positioning Statement for details on:-
• The current property portfolio to which this opportunity will apply
• The future estates strategy
• The Hard Facilities Management Services
• Education Estate including compliance and capital works and reactive maintenance
• Interface requirements between Hard and Soft FM services and service providers, helpdesk and interface agreements
• The procurement process

More information

Previous notice about this procurement

SC19060 - Hard Facilities Management Services Contract

  • Opportunity
  • Published 29 March 2021

Links

About the buyer

Contact name

Carolyne Harrington

Address

Sessions House
Maidstone
ME14 1XQ
United Kingdom

Email

Carolyne.Harrington@kent.gov.uk

Website

http://www.kent.gov.uk