Published date: 19 September 2019
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
School cleaning services - 90919300
Location of contract
EN5 5RR
Value of contract
£620,000
Procurement reference
2019/S 169-413581
Published date
19 September 2019
Closing date
15 February 2019
Contract start date
1 August 2019
Contract end date
31 July 2022
Contract type
Service contract
Procedure type
Restricted procedure (above threshold)
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Queen Elizabeth's Girls' School in Barnet is an 11-18 fully comprehensive state school with approximately 1 200 students and 150 staff. We are proud to consistently be over-subscribed and a school of choice within the local community, with a strong reputation for educating women of the future. Our consistently high examination results place us in the top 1 % of all schools nationally, which is an incredible achievement for a fully comprehensive state school. We continue to build on our strong results year-on-year and we are an emerging centre of excellence for a number of areas of our practice, having gained SSAT and DFE recognition in recent months.
The successful supplier will be required to provide cleaning services at Queen Elizabeth's Girls' School.
Tender information:
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school's facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the client for a further 2-year period. The contract will be fixed price in nature, with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Efficient and effective supervision and management of this contract is paramount.
Current cleaning arrangements:
At present the following staffing structure is in place:
- 1 x non-working cleaning supervisor a.m. and p.m. shift 6 hours per day ~ 47.2 weeks + annual leave = 52 weeks per annum,
- 1 x Team Leader 2 hours per day p.m. (term time and periodics),
- 19 cleaning operatives 9 x a.m. 10 x p.m. (term time and periodics),
- 1 x Day Janitor 4 hrs 10:00 a.m-2:00 p.m (term time only),
- 1 x Day Janitor 6 hrs 11:30 a.m-5:30 p.m. (term time only).
The current contractor is Birkin Cleaning Services.
No incumbent members of cleaning staff are members of the LGPS.
Further information is provided in the SQ Documentation.
More information
Previous notice about this procurement
Queen Elizabeth's Girls' School - Tender for Cleaning Services
- Opportunity
- Published 15 January 2019
Links
-
- http://www.litmuspartnership.co.uk/project/queen_elizabeths_girls_school
- Bidding documents
- SQ Documentation ~ Queen Elizabeth's Girls' School
Additional text
-
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/queen_elizabeths_girls_school
The closing date for receipt of the Selection Questionnaire is 15.2.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
Award information
Awarded date
8 July 2019
Contract start date
1 August 2019
Contract end date
31 July 2024
Total value of contract
£681,990
This contract was awarded to 1 supplier.
D B Services
Address
Croydon
United KingdomReference
None
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
The Litmus Partnership
Address
Queen Elizabeth's Girls' School
High Street
Barnet
EN5 5RR
England
Website
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Closing: 15 February 2019
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