Published date: 9 April 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 24 January 2025, 11:59pm

Contract summary

Industry

  • Event services - 79952000

  • Photographic services - 79961000

Location of contract

United Kingdom

Value of contract

£33,585.96

Procurement reference

HDRUK2024.0548

Published date

9 April 2025

Closing date

24 January 2025

Closing time

11:59pm

Contract start date

7 February 2025

Contract end date

31 October 2025

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Provision of AV support services and registration/event platforms for annual conference including:
• Conference registration software, including the ability to take payments.
• Online event platform
• Support for delegates reporting difficulties with the platforms
• Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event.
• Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript
• Large frame and banner: a branded backdrop and digital lectern for the main stage.
• Background music for session starts, breaks, and potential awards.
• Design phase (two rounds of revisions), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations. Images for the digital lectern.
• Timers for speakers and organisers, accessible via a laptop and comfort monitors.
• Professional photography services for two days.
• Power supply for 16 exhibitors.
• Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in .vtt or similar format
• 10-16 TV screens for exhibitors, with setup and power provided.

Award information

Awarded date

7 February 2025

Contract start date

10 February 2025

Contract end date

31 October 2025

Total value of contract

£33,585.96

This contract was awarded to 1 supplier.

Cameron Presentations Limited

Address

Burnfield Road, Giffnock, Glasgow, G46 7TH

Reference

Companies House number: SC092410

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Address

HEALTH DATA RESEARCH UK
LONDON
NW12BE
England

Telephone

07514314626

Email

procurement@hdruk.ac.uk