Published date: 7 May 2024
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Library management system - 48161000
Location of contract
West Midlands
Value of contract
£840,000
Procurement reference
WCC - 17969
Published date
7 May 2024
Closing date
19 February 2024
Closing time
12pm
Contract start date
12 April 2024
Contract end date
12 April 2034
Contract type
Supply contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Warwickshire County Council (WCC) Library and Information Services are seeking to procure a replacement Library Management System, Open Public Access Catalogue and Library App (Library
Management Software). The awarded contract will be for software for the use primarily by Libraries and Information Service (Library Service). The Library Service operates over 18 locations, with a
Home Library Service, Schools Library Service, 3 mobile libraries and 12 Community Managed Libraries. Any proposed solution must allow for each location to access and use the solution. The Council reserves the right to reduce or add to the number of locations during the contract term. Proposed solutions must have the ability to
increase the number of locations if required during the contract term.
The Council wishes to move to a cloud / Tenderer hosted solution and so the Council will not accept and will deem non-compliant, any submissions that require the Council to host software on its own
infrastructure.
Contract Duration - The service will be required for an initial contract term of [3] years however, WCC reserves the right to extend the contract by further periods not exceeding 84 months, 84 months being the maximum available extension period. The extension period(s) are at the Council's discretion.
Contract duration (initial period) - 02/04/2024 - 01/04/2027, & (including extensions) 02/04/2024 - 01/04/2034, if deemed required.
The initial contract spend is estimated to have a value of circa £225,000.00, over a three year contract duration.
The total contract spend (including all extension periods) is circa £840,000.00 over a maximum ten years contract duration, This is to enable maximum flexibility/adaptability throughout the duration of the contract.
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an
interest. The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function; However, if you are unable to register with
the website please email us at procurement@warwickshire.gov.uk.
More information
Previous notice about this procurement
WCC - Library Management System.
- Opportunity
- Published 15 January 2024, last edited 30 January 2024
Award information
Awarded date
12 April 2024
Contract start date
12 April 2024
Contract end date
12 April 2034
Total value of contract
£586,152
This contract was awarded to 1 supplier.
Axielle ALM Ltd
Address
100 Avebury Boulevard, Milton Keynes
Buckinghamshire, MK9 1FHReference
Companies House number: 07680482
Value of contract
£586,152
Supplier is SME?
Yes
Supplier is VCSE?
No
About the buyer
Contact name
Warwickshire County Council
Address
Shire Hall, Market Square
WARWICK
CV344RL
England
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Closing: 19 February 2024, 12pm
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