Published date: 5 July 2021

Last edited date: 25 August 2021

This notice was replaced on 27 August 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Opportunity (published 27 August 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Motor vehicles - 34100000

  • Vehicle-fleet management services - 50111100

  • Transport services (excl. Waste transport) - 60000000

Location of contract

South West

Value of contract

£3,500,000

Procurement reference

BOURN001-DN449740-78265342

Published date

5 July 2021

Closing date

10 September 2021

Closing time

2pm

Contract start date

1 November 2021

Contract end date

31 October 2024

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The purpose of this procurement is to establish a Framework Agreement with a single Service Provider for the call off of Self Drive Vehicle Hire to be used by staff of the Participating Authorities. The procurement process is led by Bournemouth Christchurch and Poole Council (BCP) "Lead Authority", in collaboration with Dorset Council (DC).

The Participating Authorities operate their own vehicle fleet to enable delivery of a wide range of services within the Dorset community. There is a requirement to supplement this fleet through short to medium term self-drive vehicle hire arrangements.

The Participating Authorities will be the main users of the Framework and the estimated volumes and values of the requirement detailed in the procurement documentation are based on the historical requirements for all these Participating Authorities.

The service is required to be available to all the directorates, establishments and departments of the Participating Authorities. This contract may also be accessed by organisations associated with each Council. This includes but is not limited to Poole Housing Partnership Ltd (PHP), Bournemouth Building & Maintenance Ltd (BBML) and Seascape South Limited. Any new companies the Council's create or Partnerships may also access and use the contract.

The length of the contract will be three years with an option to extend a further 1 year (3+1). Therefore if the full extension(s) is taken, then the full contract duration shall be 4 years. The anticipated start date of the contract will be 1 November 2021.

More information

Previous notice about this procurement

Short Duration Vehicle Hire (SDVH)

  • Opportunity
  • Published 5 July 2021

Links

Additional text

Suppliers interested in this opportunity can access the full procurement documentation by visiting BCP Council's Tendering system www.supplyingthesouthwest.org.uk

Suppliers should search for the opportunity through Supplying the South West. There are further details of the opportunity on the advert published on www.supplyingthesouthwest.org.uk and instructions on how suppliers can access the procurement documentation for completion.

Responses to the opportunity must be submitted electronically through www.supplyingthesouthwest.org.uk before the deadline shown on the system.

If you are unable to access the advert for the opportunity through www.supplyingthesouthwest.org.uk please contact the Council using the contact details provided.

About the buyer

Contact name

Strategic Procurement Team

Address

Bournemouth Christchurch and Poole Council
Town Hall
Bournemouth
BH2 6DY
United Kingdom

Telephone

+44 1202129898

Email

procurement@bcpcouncil.gov.uk

Website

https://www.bcpcouncil.gov.uk