Published date: 4 August 2016

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 5 September 2016

Contract summary

Industry

  • Software package and information systems - 48000000

  • Industry specific software package - 48100000

  • Library software package - 48160000

    • Educational software package - 48190000

    • Document management software package - 48311000

    • Database and operating software package - 48600000

    • Database systems - 48610000

    • Database software package - 48611000

    • Database-management system - 48612000

    • Content management software package - 48783000

    • Miscellaneous software package and computer systems - 48900000

    • Database and operating software development services - 72212600

    • Database software development services - 72212610

    • Software supply services - 72268000

    • Database services - 72320000

Location of contract

SO17 1BJ

Value of contract

£200,000 to £360,000

Procurement reference

16/PROF/58

Published date

4 August 2016

Closing date

5 September 2016

Contract start date

12 October 2016

Contract end date

12 October 2021

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Southampton is procuring a bibliometrics tool to enable benchmarking of its research performance and ensure its national and global research competitiveness is maintained. To achieve this, the bibliometrics tool must draw data from a significant global publications citation index, of which the University currently subscribes to two: Scopus by Elsevier and Web of Science by Thomson Reuters. Using citation data from these and/or other databases, the tool must be able to produce performance-based metrics including citation count, average citation per publication and h-index, and compare these metrics to those of individuals, groups, institutions and regions globally, as specified by the user.

In order to facilitate benchmarking of the University's individual departments and research groups, the tool must be able to integrate with the University's research information system, Pure by Elsevier, through which it can draw in data relating to publications, researchers and affiliated organisational unit(s). This can be achieved through the Pure API or importing by CSV. Additionally, the tool must allow the unique identification of authors on a publication using a global standard identifier, and the standardisation of global research/HE institutions to account for variation of the names of these institutions on publications.

The tool must also include the capability to analyse the diversity of the research at the University of Southampton and within its individual departments/groups. This must include diversity of disciplines, journal coverage and collaboration with other bodies such as institutions, corporations, countries and continents. Additionally, the tool must be able to analyse the title and abstract of a sample of publications in order to create a profile of the disciplines covered.

The tool must be available as a web-based application accessible through all major browsers, with its web interface accessible to WCAG-AA at minimum and BS8878:2010, or equivalent. The tool must be accessible by almost 6000 users, comprising the University's academic staff, professional services staff and postgraduate students, either through use of the University's Shibboleth authentication system or its IP address range.

The contract will be evaluated using the following evaluation criteria:

Mandatory Grounds for Exclusion Pass/Fail
Discretionary Grounds for Exclusion Discretionary Pass/Fail
Insurances Pass/Fail
Mandatory Requirements Pass/Fail
Functional Requirements 30%
Non-functional requirements 25%
Live demonstration 25%
Commercial Response 20%

More information

Links

Additional text

Bidders are advised that the estimated value of this contract in its entirety is £360000.00 GBP (excluding VAT).
This value is intended to reflect the initial contract period of five years PLUS the value of any contract extensions up to a total contract term of nine years.
The estimated contract value for the initial contract period is £200,000 GBP (excluding VAT)

The In-Tend Portal:
The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.

Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal.

Further instructions for the submission of Invitation to Tender responses are below.
To submit your return, please follow the instructions below:
1. Log In
2. Click 'Tenders'
3. Locate the relevant project
4. View Details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return.
8. Click the red "Submit Return" button.

Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

Due to the nature of this service, it has been deemed unsuitable for division into lots.

Is a Recurrent Procurement Type? : Yes https://in-tendhost.co.uk/universityofsouthampton/aspx/

About the buyer

Contact name

Clare McGinn

Address

University of Southampton
Southampton
Hampshire
SO17 1BJ
United Kingdom

Telephone

+44 (0)23 8059 7585

Email

c.j.mcginn@soton.ac.uk