Published date: 22 August 2019

Last edited date: 22 August 2019

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 23 September 2019

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

South West

Value of contract

£560,000 to £1,572,000

Procurement reference

SWINDON001-DN420701-13145626

Published date

22 August 2019

Closing date

23 September 2019

Contract start date

1 November 2019

Contract end date

31 October 2024

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Swindon Borough Council (SBC) invites expressions of interest from suitably qualified and experienced service providers for the provision of a New Highways Asset Management System. Project Description: To procure a New Highways Asset Management System for Swindon Borough Council's Highways, Street Lighting, Grounds, Pavement Management, Street works, Bridges & Structure, Drainage and Public Rights of Way teams and potentially there is scope to use this system for other services in the future.
Initial contract term will commence 01/11/19 for 60 months with options to extend further 5 periods of 12months, 60 months in total. A full new implementation, including mobile working, training, data migration from the current solution to new solution, whose contract expires on 31/03/21 and include integration to the Council's Customer Portal & LED Lighting software. Bidders should aim to implement the contract for go-live of a fully new operational system between 9 & 12 months from contract date.
Estimated contract spend between £560,000 and £917,000 across the initial 5 year contract term and between £750,000 and £1,572,000 across the total 10 years contract term if all extensions taken.
Full details relating to the Goods/Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Contract Period: The contract will be initially for a period of 60 months commencing 1st November 2019 with the option to extend for a further 5 periods of 12 months, (60 months in total) for a total contract term of 10 years detailed in the procurement documents.
Tender Responses: Tender Responses are required to be submitted no later than 23rd September 2019, 1400 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 14:00 on 13th September 2019.
The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2019/S 142-349660
Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the required to respond to this opportunity, bearing Project Id: DN420701

More information

Previous notice about this procurement

New Highways Asset Management (HAMS) System

  • Opportunity
  • Published 9 August 2019, last edited 9 August 2019

Additional text

https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=0cef9287-58a1-e911-80f8-005056b64545
Upon reviewing the estimated contract value ranges issued in the OJEU notice it has become apparent that these did not reflect all elements of the budget.

Therefore instead of:

"Estimated contract spend between £350,000 and £562,900 across the initial 5 year contract term and between £562,900 and £1,069,500 across the total 10 years contract term if all extensions taken."

Read:

"Estimated contract spend between £560,000 and £917,000 across the initial 5 year contract term and between £750,000 and £1,572,000 across the total 10 years contract term if all extensions taken."

In order to achieve best value through a fair and open competition, the council is therefore extending the tender return date for 30 days to Monday 23rd September at 14:00 and the tender clarification date to Friday 13th September at 14:00.

About the buyer

Contact name

Stephen Box

Address

Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
England

Email

sbox@swindon.gov.uk

Website

http://www.swindon.gov.uk/