Published date: 13 August 2021

Closed early engagement


Closing date: 12 September 2021

Contract summary

Industry

  • Procurement software package - 48490000

Location of contract

London

Procurement reference

tender_282905/988706

Published date

13 August 2021

Closing date

12 September 2021

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Following a recent merger between the Department for International Development (DFID) and the Foreign & Commonwealth Office (FCO), the newly formed Foreign and
Commonwealth Development Office (FCDO) seeks to deploy a single eSourcing platform for the newly formed department. High level requirements are noted below.

Functional:

- Comprehensive end-to-end sourcing functionality compliant with PCR2015 and integrated with https://www.find-tender.service.gov.uk/
- Contract management function including register, eSignature, amendments & KPI toolsets.
- Pipeline Planning with multiple sourcing workflows and delegated signoff, that meets
Cabinet Office MVP requirements
- Supplier management capability
- Supplier Portal enabling potential suppliers to register and respond to opportunities
- Up to 1500 users with varying access requirements (e.g. those conducting end to end
procurement exercises, those managing contracts only)

Non Functional

- ISO/IEC 27001:2013
- Minimum of SC clearance for all individuals interacting with the FCDO data
- We need the system to have access to published, well-documented Application
Programming Interfaces (API), Web and REST services
- Pen Test from certified check company.
- Access Control Policy outlining and controlling all user permissions
- Security Management Plan
- Support Multi Factor authentication (MFA) and single sign on
- Compliant with data protection legislation
- Named UK data centre, with all processing capability and call centre support within EU and UK
- Documented threat management processes and tools.

Implementation & Training

- Bidders will be asked to demonstrate minimum viable product (MVP) as part of any
procurement exercise and be potentially be able to deploy into a live environment within 6 months of contract
- Capability to supply end to end training on the platform, including train the trainer and
comprehensive documentation.

Maintenance, support, system updates

- 1st level support for end-users
- All support must be handled by UK based teams

More information

Additional text

Scope of supply includes:

Full implementation
Training
Data migration support
Ongoing technical support and consultancy
System upgrades

Detail provided in section 3 - Description is not an exhaustive list of requirements.

The Authority requests notes of interest in a potential procurement exercise within seven (7)
working days of the publication of this notice.

At the expiry of this deadline, the Authority will commence pre-tender engagement with
interested suppliers, which may involve, but will not be limited to; disclosure of the work in
progress requirement set, demonstration of supplier offerings and review of potential
contractual arrangements.

NOTE:

This notice is for information only.

The Contracting Authority may or may not subsequently publish a formal contract opportunity notice in the future.

The Contracting Authority may, without prejudice, use feedback from the responses and demos to help inform the development of the potential requirement.

About the buyer

Address

King Charles Street
London
SW1A 2AH
England

Email

david.waddell@fcdo.gov.uk