Published date: 30 March 2023
This notice was replaced on 13 July 2023
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 13 July 2023)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Car park control equipment - 34926000
Location of contract
SO17 1BJ
Value of contract
£80,000
Procurement reference
2023UoS-0771
Published date
30 March 2023
Closing date
12 May 2023
Closing time
12pm
Contract start date
1 June 2023
Contract end date
31 May 2027
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Currently the university enforces parking by issuing a Parking Charge Notice for parking in breach of University Parking Regulations. This is dependent on the agreement made between the University and the member of staff or student to abide by all university regulations, which include the Regulations for the Parking of a Motor vehicle or Bicycle. We cannot enforce against any non-university id holder.
Parking space is at a premium on all university sites and the problem of persistent parking offenders at halls sites and on academic sites can only be resolved if the member of the Transport Team is able to identify the member of staff or student. If they subsequently deny ownership or being the driver, we have no way of legally proving otherwise. The University is not able to request owner information from DVLA because it is not part of an Accredited Trade Association such as BPA (British Parking Association) or IPC (International Parking Community).
The Transport Team currently receives parking permit applications from staff and students and these are approved if they fit the criteria. Staff are only eligible for a parking permit to park on university sites if they live 3+ miles from their worksite and students must show evidence of medical needs to have a permit application approved.
The university has a Pay & Display Car Park available to all non-permit holders which charges from 8am to 5pm Monday to Friday and a Visitor Car Park which can be booked for external visitors to the university.
The Aims and objectives of providing the service include but are not limited to:
- To implement a parking permit management system for university staff, students, contractors and visitors.
- To enforce parking offenders in line with BPA/IPC regulations
- To provide adequate signage across all parking sites to advise of parking restrictions
- To provide the University with a value for money solution and PCN revenue share model where the supplier uses their revenue share to cover their costs.
- To provide a facility to monitor entry and exit activity for all vehicles on university sites.
- To provide a solution or to be able to integrate with a current solution for the processing of daily and monthly parking payments for staff, students, visitors and contractors.
More information
Additional text
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E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton/aspx/Home) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
1 Log in
2 Click 'Tenders'
3 Locate the relevant project
4 View details
5 Click on the tab relating to the relevant project stage
6 Click on the 'Attach Documents' button and upload your return.
7 Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8 Click the red 'Submit Return' button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
About the buyer
Contact name
Emma Raddon
Address
BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
United Kingdom
Telephone
02380859000
Website
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