Published date: 5 October 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 8 December 2021, 11:59pm

Contract summary

Industry

  • Grounds maintenance services - 77314000

Location of contract

SO50

Value of contract

£40,000

Procurement reference

Bishopstoke Parish Council

Published date

5 October 2021

Closing date

8 December 2021

Closing time

11:59pm

Contract start date

1 April 2022

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The contract is to maintain Bishopstoke Parish Council's open spaces, including play areas, the Cemetery, allotments and general open space. During the course of the contract, there will be additions to the contract that the Council will expect the winning company to also maintain.

From time to time there may be specific, one-off jobs, such as clearing small fallen trees in the Cemetery, and it is anticipated that those would also be undertaken by the winning company and charged individually as they are completed at the same rates as those that form the initial contract.

Details of the areas to be included in the contract, and the required work for each area, are supplied in the following pages.

A breakdown of costs is required, including: cost per grass cutting visit at each site; hourly rate for leaf clearance; cost per weedkilling visit at each site and cost per litter picking visit at each site. Associated costs such as disposal of grass, leaves or litter should also be provided.

It should be noted that all areas covered by the contract receive significant use by residents, in particular, children and the elderly. Procedures for ensuring their safety, as well as that of employees, during any work carried out for the Council are essential.

List of items to be provided by applicants

• A letter introducing the company.

• Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended.

• A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work.

• Copies of all relevant and necessary licences and certificates.

• Copies of all necessary insurance documents, including the value of Public Liability insurance held.

• Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded.

• A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment.

• Company details - including but not limited to how long the company has been in operation.

• Account details.

• Examples of current and previous work, including contact details for at least two references to be taken up.

• An indication of willingness to take on the potential additions to the contract.

• Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake.

• Any further information the company feels would be relevant to the bid.

A full specification is available on the Council website or by contacting the clerk. Applicants should send their bids to the Council office or by email to the Clerk.

More information

Attachments

About the buyer

Contact name

David Wheal

Address

Parish Office
Riverside
Bishopstoke
SO50 6LQ
United Kingdom

Telephone

07368 487464

Email

clerk@bishopstokepc.org

Website

www.bishopstokepc.org